Official name: Danmarks Meterologiske Institut
National registration number: 1815 9104
Postal address: Lyngbyvej 100
Town: København Ø
NUTS code: DKZZZ Extra-Regio NUTS 3
Postal code: 2100
Country: Denmark
Contact person: DMI — Mariann Richterhausen
E-mail: mri@dmi.dk
Telephone: +45 29353248
Internet address(es):
Main address: www.dmi.dk
Address of the buyer profile: www.eu-supply.com/ka.asp

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=283677&B=KA

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=283677&B=KA

Tenders or requests to participate must be submitted to the abovementioned address

Ministry or any other national or federal authority, including their regional or local subdivisions

General public services

Framework Agreement: Delivery of Meteorological Weather Balloons

Reference number: 253046

38124000 Radiosonde apparatus

Supplies

The scope of this tender is to procure a framework agreement, which enables DMI to purchase meteorological weather balloons over a 4-year period. This agreement will enable DMI to conduct and collect upper-air meteorological measurements that provide inputs to numerical weather predictions and additionally are used for other purposes consistent with DMI’s general work scope and obligations as National Meteorological Service and contributor to international collaboration. The weather balloons will be used for radiosonde measurements which will be conducted from DMI’s manually operated radiosonde stations (four in Greenland and three established onboard ships sailing between Denmark and Greenland). The deliveries will consist of meteorological weather balloons with necks.

Value excluding VAT: 2 200 000.00 DKK

This contract is divided into lots: no

38124000 Radiosonde apparatus

34722100 Balloons

NUTS code: DKZZZ Extra-Regio NUTS 3

Main site or place of performance:

Grønland.

The scope of this tender is to procure a framework agreement, which enables DMI to purchase meteorological weather balloons over a 4-year period. This agreement will enable DMI to conduct and collect upper-air meteorological measurements that provide inputs to numerical weather predictions and additionally are used for other purposes consistent with DMI’s general work scope and obligations as National Meteorological Service and contributor to international collaboration. The weather balloons will be used for radiosonde measurements which will be conducted from DMI’s manually operated radiosonde stations (four in Greenland and three established onboard ships sailing between Denmark and Greenland). The deliveries will consist of meteorological weather balloons with necks.

Price is not the only award criterion and all criteria are stated only in the procurement documents

Value excluding VAT: 2 200 000.00 DKK

Duration in months: 48

This contract is subject to renewal: no

Variants will be accepted: no

Options: no

The procurement is related to a project and/or programme financed by European Union funds: no

List and brief description of selection criteria:

In order to participate, the tender has to be able to provide at least one reference on similar past deliveries and have documented good experience with using the product in arctic environment.

A list of references of ‘similar deliveries’, see definition below III.1.3) (minimum level) fulfilled (i.e. on-going or executed) by the applicant in the past five (5) years prior to the deadline for submission of the application for pre-qualification, should be provided. The contracting authority would prefer that the list include a short description of the project and the role undertaken by the applicant in connection with its performance, with the sum, number of weather balloons delivered, dates and recipients involved.

For groups of applicants (e.g. a consortium), the information must be submitted for each participating applicant in the group.

Minimum level(s) of standards possibly required:

As a minimum requirement, the applicant has at least one (1) reference of ‘similar deliveries’. In the context of this tender, ‘similar deliveries’ shall mean deliveries containing the following:

Weather balloons applied for professional meteorological use.

The applicant has to state the above demanded information in the ESPD (European Single Procurement Document), Part IV, section C.

Documentation: DMI does not intend on asking the applicants to provide further documentation for the information provided in the ESPD regarding technical and professional ability. However, DMI reserves the right to contact the applicant and/or the recipients of the deliveries in order to verify the information stated in application.

The contract has incorporated the corporate social responsibility considerations, as appropriate, as laid down in the conventions on the basis of which the principles of the UN Global Compact are worded and as laid down in the OECD Guidelines for Multinational Enterprises. The contract furthermore lays down requirements pursuant to ILO Convention No 94 on labour clauses in public contracts and Circular No 9471 of 30 June 2014.

The contract lays down requirements on compliance with the law on processing of personal data (including s.3(9) of the Danish Data Protection Act (databeskyttelsesloven)).

Open procedure

The procurement involves the establishment of a framework agreement

Framework agreement with a single operator

The procurement is covered by the Government Procurement Agreement: yes

Date: 27/11/2020

Local time: 16:00

Danish, English

Duration in months: 6 (from the date stated for receipt of tender)

Date: 27/11/2020

Local time: 16:00

This is a recurrent procurement: no

Electronic invoicing will be accepted

Participation in the tendering procedure may only take place by electronic means via the electronic tendering system used by the contracting entity, see the address set out in section I.3). The tendering procedure may be accessed under the tab ‘Ongoing public procedures’. For access to the procurement documents, the tenderer must be registered or register as a user.

If the tender contains several versions of the same document, the latest uploaded version will apply.

All communication in connection with the tender procedure, including questions and answers, must be by way of the electronic tendering system. Questions must be submitted not later than 15 November 2020. Questions asked after this date will be answered if they are received in time for the contracting entity to provide the information required and communicate the answers not later than 6 days before expiry of the application deadline. Questions received later than 6 days before expiry of the deadline cannot expect to be answered.

Interested applicants are requested to keep updated via the electronic tendering system. If the tenderer encounters problems with the system, please contact support by email, dksupport@eu-supply.com or telephone (+45) 70208014.

The tenderer must as its application submit ESPD as preliminary documentation of the circumstances set out in section 148(1) paras (1)-(3) of the Danish Public Procurement Act (udbudsloven). For groups of operators (e.g. a consortium), a separate ESPD must be submitted for each participating operator. If the tenderer relies on the capacity of other entities, an ESPD must be submitted for each of the entities on which the tenderer relies.

The tenderer must also submit a letter of commitment in which the entity/entities on which the candidate relies has/have undertaken joint and several liability with the candidate if the candidate is awarded the contract. The form is enclosed as an attachment to the tender specifications.

The tenderer will be excluded from participation in the tender procedure if the tenderer is subject to the compulsory grounds for exclusion set out in sections 135 and 136 of the Danish Public Procurement Act.

Before the decision to award the contract is made, the tenderer to whom the contracting entity intends to award the contract must provide documentation of the information submitted in the ESPD pursuant to sections 151-152, cf. section 153 of the Danish Public Procurement Act.

Additional information:

As regards sections II.1.5) and II.2.6), it should be noted that the amount is an estimate of the maximum expected contract price for the entire term of the contract (4 years), including the price of all options. The estimate is based on the Suppliers Price — Appendix 2 of the framework agreement using the potential quantity of weather balloons and an estimated price per unit.

It is specifically pointed out to the tenderer that the tenderer is bound by the prices offered, irrespective of the turnover specifically achieved under the framework agreement, i.e. also if the specific turnover deviates from the estimates, both up and down.

Official name: Klagenævnet for Udbud
Postal address: Nævnenes Hus, Toldboden 2
Town: Viborg
Postal code: 8800
Country: Denmark
E-mail: klfu@naevneneshus.dk
Telephone: +45 72405600
Internet address: https://klfu.naevneneshus.dk/

Precise information on deadline(s) for review procedures:

Pursuant to the Danish Act on the Complaints Board for Public Procurement, etc. (lov om Klagenævnet for Udbud m.v.) (the Act is available (in Danish) at www.retsinformation.dk), the following deadlines apply to the lodging of complaints:

Complaints for not having been selected must be submitted to the Danish Complaints Board for Public Procurement before the expiry of 20 calendar days, see section 7(1) of the Act, from the day after submission of notification to the candidates concerned of the identity of the successful tenderer where the notification is accompanied by an explanation of the grounds for the decision in accordance with section 2(1), para (1) of the Act and section 171(2) of the Danish Public Procurement Act.

In other situations, complaints of award procedures, see section 7(2) of the Act, must be lodged with the Danish Complaints Board for Public Procurement before the expiry of:

1) 45 calendar days after the contracting entity has published a notice in the Official Journal of the European Union that the contracting entity has entered into a contract. The deadline is calculated from the day after the day when the notice was published.

2) 30 calendar days calculated from the day after the day when the contracting entity has notified the candidates concerned that a contract based on a framework agreement with reopening of competition or a Dynamic Purchasing System has been entered into where the notification has included an explanation of the relevant grounds for the decision.

3) 6 months after the contracting entity entered into a framework agreement calculated from the day after the day when the contracting entity notified the candidates and tenderers concerned, see section 2(2) of the Act and section 171(4) of the Danish Public Procurement Act.

4) 20 calendar days calculated from the day after the contracting entity has submitted notification of its decision, see section 185(2) of the Danish Public Procurement Act.

Not later than at the time of lodging a complaint with the Danish Complaints Board for Public Procurement, the complainant must notify the contracting entity in writing that a complaint has been lodged with the Danish Complaints Board for Public Procurement and whether the appeal was lodged during the standstill period, see section 6(4) of the Act. In cases where the complaint was not lodged during the standstill period, the complainant must furthermore indicate whether a suspensory effect of the complaint has been requested, see clause 12(1) of the Act.

The email address of the Complaints Board for Public Procurement is set out in section VI.4.1).

The Complaints Board’s own complaints procedure is available at www. erhvervsstyrelsen.dk

Official name: Konkurrence- og Forbrugerstyrelsen
Postal address: Carl Jacobsens Vej 35
Town: Valby
Postal code: 2500
Country: Denmark
E-mail: kfst@kfst.dk
Telephone: +45 41715000
Internet address: http://www.kfst.dk

23/10/2020