Official name: Region Midtjylland
National registration number: 29190925
Postal address: Nørrebrogade 44, Byg. 2A
Town: Aarhus C
NUTS code: DK04 Midtjylland
Postal code: 8000
Country: Denmark
Contact person: Julie Rose Carlsen
E-mail: Jujg@kammeradvokaten.dk
Telephone: +45 61245146
Internet address(es):
Main address: http://www.udbud.rm.dk
Address of the buyer profile: https://eu.eu-supply.com/ctm/Company/CompanyInformation/Index/253854

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=302257&B=REGIONMIDT

Additional information can be obtained from the abovementioned address

Regional or local authority

Health

Technical Dialogue Multidose Dispensing System

Reference number: 1-23-4-72-93-21

72000000 IT services: consulting, software development, Internet and support

Services

The contracting authority is expecting to carry out a procurement for the purpose of contracting with a supplier of an automated multidose dispensing system.

Prior to the procurement, the contracting authority wishes through dialogue with the market to gain further insight into current multidose dispensing systems on the market and how these comply with the expected requirements set by the contracting authority.

This contract is divided into lots: no

33100000 Medical equipments

33600000 Pharmaceutical products

NUTS code: DK04 Midtjylland

The contracting authority is building a new hospital pharmacy on the same location as Aarhus University Hospital. The new hospital pharmacy is expected to be in operation in October 2023. The Hospital Pharmacy requires an automated multidose dispensing solution with software which should be able to handle loose tablets and capsules, and preferably also blisters (unpacked) and able to pack them in both patient specific bags, loose bags and treatment bags packed per administration time.

For the multidose dispensing system, the contracting authority is planning to include two multidose packing machines, two detection machines and software. The detection machines may be integrated in the multidose packing machines. The contracting authority will only enter into a single contract, which will include both types of machines and a line of options including more machines, training of the contracting authority’s staff, and servicing of the machines and software.

The multidose dispensing system must support closed loop medication in the hospital, and each pouch must therefore contain a printed, unique barcode. The multidose dispensing system also requires an interface with the Electronic Patient Journal (EPJ) and the ERP system ApoVision. When a pouch has been produced in the multidose packing machine, it must be sent through a detection machine, which verifies and documents that it is the correct medicine in the pouch according to the patient’s specific prescription that has been sent from the EPJ or orders on non-patient specific PN pouches or treatment pouches from ApoVision. Furthermore, the machines must send exact information of produced pouches to the EPJ enabling staff to scan the barcode before the content is administered to a patient.

The contracting authority is expecting the following minimum requirements for the multidose dispensing system:

— must be able to handle loose tablets and capsules,

— each set of machines (i.e., a packing machine and a detection machine) must be able to handle a minimum of 1000 pouches per hour regardless of the type of pouch. The daily number and types of pouches produced at the moment are:

• patient specific pouches for 200 patients delivered 2-3 times a day according to administration time to 12 different wards;

• 100 treatment pouches;

• 2000 PN pouches.

— the machines and the software must be able to handle both patient specific bags, loose bags and treatment bags,

— the multidose packing machine must either have detection machine integrated or be able to connect to a detection machine with software which could scan all the produced bags before delivery,

— the system footprint must fit into the room (layout and dimension) set out in the dialogue material:

100 m². Max. height of system: 2.7 meters

— the software must be able to interface with the following to support a closed loop medication:

• the Pharmacy Information System (ApoVision, based on Dynamics NAV17), and

• the Electronic Patient Journal (EPJ) (based on Java, HL7, MedCom, Oracle and Columna Clinical Information System. The system is encoded in Java and is based on standard software. The majority of the integrations are based on the international standard HL7 and MedCom standards (Danish standard).

Please note, in the light of the upcoming summer holidays, the tender material is expected to be published late June 2021 with a deadline for application for prequalification on 9 August 2021. The contracting authority expects the procurement to be conducted as a negotiated procedure with signing early 2022.

The contracting authority will pay no remuneration for participating in the dialogue.

28/06/2021

The procurement is covered by the Government Procurement Agreement: yes

Suppliers in the market who are interested in participating in the dialogue may submit written comments and optionally a request for participation in further dialogue via the electronic tendering system cf. I.3. Written comments and requests to participate in the technical dialogue must be submitted not later than Friday, 4 June 2021 at 16.00 (4 p.m.) (Danish time). The name and CVR no. (business reg. no.) of the applicant supplier must be stated in the request. In particular, in consideration of the contracting entity’s use of resources for the technical dialogue, a maximum of three suppliers will be invited to the technical dialogue.

If more than three suppliers request participation in the dialogue, the contracting authority will invite the suppliers that have demonstrated the most solid experience in the supply of both multidose packing machines and detection machines and the development thereof in relation to integrations with other systems. If more than three suppliers have demonstrated solid experience with such supply, the contracting authority will invite the suppliers that, based on their request, are assessed to be representative of the market concerning the deliverables requested.

The contracting authority would prefer that the suppliers enclose a short description of their business in relation to the above-mentioned elements for use in a possible selection process. The contracting authority reserves the right to request that the suppliers submit additional relevant product and business details for the selection, if relevant, of who will be invited to the technical dialogue. The selected three suppliers are expected to receive an answer to their request for participation in the technical dialogue at the beginning of week 23.

The technical dialogue will consist of a bilateral meeting between the supplier in question and the contracting authority. The meetings will be conducted in Danish or English. In case a supplier is not invited to participate in the technical dialogue, this will have no bearing on that supplier’s subsequent possibility to be selected as a candidate to submit tender for the task. The selection of candidates invited to submit tender is thus completely independent of the above process and is based on other selection criteria. The purpose of the technical dialogue is only to achieve further knowledge of and insight into the market in the specific areas.

All interested suppliers are invited to submit written comments to the questions, in whole or in part, so that the contracting entity can benefit from all relevant input from the market. The questions can be obtained using the electronic tendering system. Input is also to be submitted via the electronic tendering system. For practical reasons, any written input should be limited to a scope corresponding to 30 slides or 15 A4 pages. As in the dialogue meetings, the material should contain input based on specific experience and approaches in relation to the subjects requested and not general material in the form of sales presentations or other generic material.

The contracting authority reserves the right to use any information received from the suppliers in the dialogue in the subsequent procurement, unless the supplier has indicated that the information is provided in confidence, constitutes a trade secret or is subject to exclusive rights.

Dialogue meetings:

The dialogue meetings are expected to be conducted electronically Friday, 11 June 2021. The supplier is encouraged to bring representatives with specific experience in the areas covered by the Prior Information Notice, including experience with the particular deliverables at issue. At the meeting, the contracting authority wishes to gain further insight into the supplier’s products and experience as a supplement to the written input.

21/05/2021