Fakta om udbudet

2021/S 182-473521
Udbud med forhandling uden forudgående offentliggørelse


Aarhus Universitet



Gigatome Polycut Legacy Heavy Duty Sledge Microtome


Gigatome Polycut Legacy Heavy Duty Sledge Microtome

Aarhus Universitet

Voluntary ex ante transparency notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority/entity

I.1) Name and addresses
Official name: Aarhus Universitet
National registration number: 31119103
Postal address: Nordre Ringgade 1
Town: Aarhus C
NUTS code: DK Danmark
Postal code: 8000
Country: Denmark
Contact person: Kathrine Lynggard
E-mail: udbud@au.dk
Telephone: +45 93509037
Internet address(es):
Main address: https://www.au.dk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity

Section II: Object

II.1) Scope of the procurement
II.1.1) Title:

Gigatome Polycut Legacy Heavy Duty Sledge Microtome

Reference number: 2021-0291324
II.1.2) Main CPV code
38000000 Laboratory, optical and precision equipments (excl. glasses)
II.1.3) Type of contract
II.1.4) Short description:

In order to produce thin sections of big (up to (L x W x H) 250 x 200 x 70 mm.) undecalcified hard tissue blocks, imbedded in plastic, this polycot Legacy microtome is required.

II.1.6) Information about lots
This contract is divided into lots: no
II.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: 69 900.00 EUR
II.2) Description
II.2.2) Additional CPV code(s)
33000000 Medical equipments, pharmaceuticals and personal care products
II.2.3) Place of performance
NUTS code: DK042 Østjylland
Main site or place of performance:


II.2.4) Description of the procurement:

In order to produce thin sections of plastic imbedded, undecalcified hard tissue blocks as big as we need, we need a microtome that is heavier and more stable than the more “common” microtomes for paraffin sectioning. The polycot Legacy is designed to make big, undecalcified, hard tissue sections of plastic imbedded material, and is the only microtome on the marked that can do this. It can make sections with thickness range 1-1000µm, and can cut specimens up to (L x W x H) 250 x200 x 70 mm., which we need in our research, and which no other microtome we have seen on the marked can do.

II.2.5) Award criteria
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14) Additional information

Section IV: Procedure

IV.1) Description
IV.1.1) Type of procedure
Negotiated procedure without prior publication
  • The works, supplies or services can be provided only by a particular economic operator for the following reason:
    • absence of competition for technical reasons

We have an old similar microtome, that is worn out, and where spare parts is no longer available. The Gigatome Polycut Legacy Heavy Duty Sledge Microtome is a replacement for this microtome, and is a vital part of our histological research. Gigatome is building the Polycut Legacy themselves, they have many years of experience in building this sort of microtomes, and are the only company that can provide us with this unique microtome.

IV.1.3) Information about framework agreement
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information

Section V: Award of contract/concession

V.2) Award of contract/concession
V.2.1) Date of contract award decision:
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators: no
V.2.3) Name and address of the contractor/concessionaire
Official name: Gigatome
Town: Regensburg
NUTS code: DE Deutschland
Country: Germany
The contractor/concessionaire will be an SME: yes
V.2.4) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: 69 900.00 EUR
V.2.5) Information about subcontracting

Section VI: Complementary information

VI.3) Additional information:
VI.4) Procedures for review
VI.4.1) Review body
Official name: Klagenævnet for udbud
Postal address: Toldboden 2
Town: Viborg
Postal code: 8800
Country: Denmark
E-mail: klfu@naevneneshus.dk
Telephone: +45 72405708
Internet address: https://erhvervsstyrelsen.dk/klagenaevnet-for-udbud
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:

Please contact Aarhus University, if you have a comment about this notice - udbud@au.dk

Following the notification, a standstill period of 10 calendar days will be held in accordance to paragraph 3 of Act No. 593 of 2 June 2016 on the Danish Act on the Complaints Board for public Procurement. This implies that the Contracting Authority cannot sign the Contract with the winning Tenderer before the standstill period has expired.

In case of complaints about tenders or decisions, e.g. award of contracts covered by Section II or III in the Danish Public Procurement Act must be submitted to the Complaints Board for Public Procurement (Klagenævnet for Udbud) within 45 calendar days from the day after the contractor published a notice in the Official Journal on the conclusion of a contract. At the latest concurrently with submission of an appeal to the Complaints Board for Public Procurement, the complainant must inform the Contracting Authority of the alleged infringement, and whether the appeal is to be referred to the board.

VI.4.4) Service from which information about the review procedure may be obtained
Official name: Konkurrence- og Forbrugerstyrelsen
Postal address: Carl Jacobsens Vej 35
Town: Valby
Postal code: 2500
Country: Denmark
E-mail: kfst@kfst.dk
Telephone: +45 41715000
Internet address: www.kfst.dk
VI.5) Date of dispatch of this notice:

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