Fakta om udbudet

EU-nr

2021/S 233-613781

Offentliggjort

01.12.2021

Udbudstype

Forhåndsmeddelelse

Udbyder

Danish Ministry of Defence Acquisition and Logistics Organisation

Contract lifecycle management (CLM) solution

Danish Ministry of Defence Acquisition and Logistics Organisation

Prior information notice

This notice is for prior information only

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses

Official name: Danish Ministry of Defence Acquisition and Logistics Organisation
National registration number: 16-28-71-80
Postal address: Lautrupbjerg 1-5
Town: Ballerup
NUTS code: DK0 Danmark
Postal code: 2750
Country: Denmark
Contact person: Thomas Bach Tengberg
E-mail: fmi-sd-adt04@mil.dk
Telephone: +45 24764237
Internet address(es):
Main address: www.fmi.dk

I.3) Communication

Additional information can be obtained from the abovementioned address

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.ethics.dk/ethics/eo#/fd9b5222-7b6a-4c7d-8a81-d3978fbe92a1/homepage

I.4) Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

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I.5) Main activity

Defence

Section II: Object

II.1) Scope of the procurement

II.1.1) Title:

Contract lifecycle management (CLM) solution

II.1.2) Main CPV code

72000000 IT services: consulting, software development, Internet and support

II.1.3) Type of contract

Services

II.1.4) Short description:

Danish Defense Acquisition and Logistics Organization (DALO) plans to tender a contract regarding acquisition of a Contract Lifecycle Management System (CLM System).

As part of the preparation to the tender, DALO would like to request information regarding some specific topics from potential tenderers.

Due to this DALO has decided to initiate a technical dialogue with the market.

II.1.5) Estimated total value

II.1.6) Information about lots

This contract is divided into lots: no

II.2) Description

II.2.2) Additional CPV code(s)

72212310 Document creation software development services

72212311 Document management software development services

72250000 System and support services

72253100 Helpdesk services

72253200 Systems support services

72253000 Helpdesk and support services

72254000 Software testing

72254100 Systems testing services

72317000 Data storage services

72312100 Data preparation services

72312000 Data entry services

II.2.3) Place of performance

NUTS code: DK01 Hovedstaden

II.2.4) Description of the procurement:

DALO is looking for a CLM solution, where DALO can optimize the process of creating contracts and public procurement documents and where DALO can optimize the daily maintenance of the templates.

DALO is looking for a solution, which can create contracts with a clause library and templates and where the contracts can be drafted directly in the solution with a decision tree functionality, which allows a guided creation of contracts.

Furthermore, different templates for different contract types can be created and managed in the solution.

In regards to the daily maintenance of templates, the solution must allow to update multiple clauses across templates.

The solution must be hosted, maintained and administrated in such a way as to ensure no risk of non-compliance with the CJEU Schrems II ruling.

Specifically, the solution must:

- Be hosted in a datacenter geographically located in the EU.

- Be hosted in a datacenter and on hardware fully owned by an EU based corporate entity.

- Be hosted on hardware not shared with services operated by non-EU based corporate entities.

- Have all data (including back-ups) stored in a datacenter geographically located in the EU.

- Have all data (including back-ups) stored on hardware fully owned by an EU based corporate entity.

- Have all data (including back-ups) stored on hardware not shared with services operated by non-EU based corporate entities.

- Not be reliant on services or infrastructure including network owned by non-EU based corporate entities.

II.2.14) Additional information

II.3) Estimated date of publication of contract notice:

29/04/2022

Section IV: Procedure

IV.1) Description

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

Section VI: Complementary information

VI.3) Additional information:

VI.5) Date of dispatch of this notice:

26/11/2021