Fakta om udbudet

EU-nr

2022/S 132-377173

Offentliggjort

12.07.2022

Udbudstype

Annullering

Udbyder

Danish Ministry of Defence Acquisition and Logistics Organisation

Contract lifecycle management (CLM) solution

Danish Ministry of Defence Acquisition and Logistics Organisation

Contract award notice

Results of the procurement procedure

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses

Official name: Danish Ministry of Defence Acquisition and Logistics Organisation
National registration number: 16-28-71-80
Postal address: Lautrupbjerg 1-5
Town: Ballerup
NUTS code: DK Danmark
Postal code: 2750
Country: Denmark
Contact person: Thomas Bach Tengberg
E-mail: fmi-sd-adt04@mil.dk
Telephone: +45 24764237
Internet address(es):
Main address: www.fmi.dk

I.4) Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5) Main activity

Defence

Section II: Object

II.1) Scope of the procurement

II.1.1) Title:

Contract lifecycle management (CLM) solution

II.1.2) Main CPV code

72000000 IT services: consulting, software development, Internet and support

II.1.3) Type of contract

Services

II.1.4) Short description:

DALO has decided to digitalize its contracts and procurement documents through a Contract Creation System.

DALO is looking for a standard solution for Contract Creation delivered either as Software as a Service (SaaS) or as software components to be installed in DALO’s closed internal IT-infrastructure.

Through a software supported clause library, modular set up and wizard, the Contract Creation System shall support DALO’s different document types and the overall user experience of the Sourcing Managers when creating contracts and other procurement documents.

II.1.6) Information about lots

This contract is divided into lots: no

II.2) Description

II.2.2) Additional CPV code(s)

35722000 Radar

50660000 Repair and maintenance services of military electronic systems

34932000 Radar sets

38115000 Radar apparatus

38115100 Radar surveillance equipment

II.2.3) Place of performance

NUTS code: DK Danmark

Main site or place of performance:

Denmark and surrounding waters

II.2.4) Description of the procurement:

DALO intends to streamline and automate its ways of working with Contract Creation. DALO has decided to digitalize its contracts and procurement documents through a Contract Creation System. The Contract Creation System that DALO has decided to purchase will not replace another Contract Creation System, as Contract Creation is not digitalized in a software solution at DALO today. The focus is to support all of DALO’s business needs in relation to Contract Creation driven by the requirements in the respective departments Legal and Acquisition & Contracting as well as the operational functions.

Through a software supported clause library, the Contract Creation System shall support DALO’s different document types ranging from very complex documents to very simple documents. The Contract Creation System shall support DALO’s documents in both complexity and volume, as some of the documents are very complex and the DALO, as of today, has approximately 125 different templates that needs to be aligned to the extent possible and structured in a modular setup based on one combined clause library.

The Contract Creation System will be used holistically across DALO by the different departments, but the primary users will be employees in Legal and Acquisition & Contracting. The Contract Creation System should be able to support the Contract Creation phase, including initiation and completion of first draft, internal review and authoring as well as negotiation with Third Party Users and signing of the contracts. Additionally, the Contract Creation System shall also fulfil a number of general requirements which cover the general use of the Contract Creation System.

It is of great importance to DALO, that the Contract Creation System besides automating the back end part of contract creation also provides a user interface, capabilities and support so as the primary users will have a user-friendly experience of working with the system.

II.2.5) Award criteria

Quality criterion - Name: Functionality / Weighting: 50 %

Quality criterion - Name: User Experience / Weighting: 20 %

Price - Weighting: 30 %

II.2.11) Information about options

Options: no

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14) Additional information

The Agreement is entered into by DALO. However, all divisions of the Danish Ministry of Defence, including all units of the Danish Defence subject to the command of the Chief of Defence is entitled to use the Agreement.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Competitive procedure with negotiation

IV.1.3) Information about a framework agreement or a dynamic purchasing system

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S: 2022/S 103-289569

IV.2.8) Information about termination of dynamic purchasing system

IV.2.9) Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

A contract/lot is awarded: no

V.1) Information on non-award

The contract/lot is not awarded

No tenders or requests to participate were received or all were rejected

Section VI: Complementary information

VI.3) Additional information:

DALO has decided to terminate the tender for a Contract lifecycle management (CLM) solution without an award.

The reason for the termination is that

- formal errors in the recived applications from several candidates, would have prevented effective competition during the ensuing tender procedure, and that

- the groups of enterprises described in the contract notice, section II.2.9) did not re-flect the candidates who actually submitted applications for participation, which showed that the chosen model for selection of candidates was unsuitable.

DALO expects to initiate the new tender for a Contract lifecycle management (CLM) solution medio September 2022.

VI.4) Procedures for review

VI.4.1) Review body

Official name: Klagenævnet for Udbud
Postal address: Toldboden 2
Town: Viborg
Postal code: 8800
Country: Denmark
E-mail: klfu@naevneneshus.dk
Telephone: +45 72405600
Internet address: https://klfu.naevneneshus.dk/

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

Pursuant to the Danish Consolidation Act no. 593 of 2 June 2016 on the Complaints Board for Public Procurement (available at www.retsinformation.dk), the following time limits for filing a complaint apply:

Complaints regarding a candidate not being pre-qualified must be filed with The Complaints Board for Public Procurement within 20 calendar days starting the day after the contracting authority has sent notification to the candidates involved, cf. § 7(1) of the Act on The Complaints Board for Public Procurement, provided that the noti-fication includes an account of the reasons for the decision.

Other complaints must in accordance with § 7(2) of the Act on The Complaints Board for Public Procurement be filed with The Complaints Board for Public Procurement within:

1) 45 calendar days after the contracting authority has published a contract award notice in the Official Jour-nal of the European Union. The time limit is calculated from the day after the publication date.

2) 30 calendar days starting the day after the contracting authority has notified the tenderers in question, that the contracting authority has entered into a contract based on a framework agreement through reopening of competition or a dynamic purchasing system, provided that the notification includes an account of the rea-sons for the decision.

3) 6 months after the contracting authority has entered into the framework agreement, calculated starting the day after the contracting authority has sent notification to the candidates and tenderers involved, cf. § 2(2) or § 171(4) of the Public Procurement Act, provided that the notification included an account of the reasons for the decision.

4) 20 calendar days starting the day after the contracting authority has published a notice concerning his decision to uphold the contract, cf. § 185(2) of the Public Procurement Act.

The complainant must inform the contracting authority of the complaint in writing at the latest simultaneously with the lodge of the complaint to The Complaints Board for Public Procurement stating whether the complaint has been lodged in the stand-still period, cf. § 6(4) of the Act on The Complaints Board for Public Procurement. If the complaint has not been lodged in the stand-still period, the complainant must also state whether it is requested that the appeal is granted delaying effect, cf. § 12(1) .

Contact information for The Complaints Board for Public Procurement is stated in section VI.4.1).

The Complaints Board for Public Procurement’s own guidance note concerning complaints is available on the website stated in section VI.4.1).

VI.4.4) Service from which information about the review procedure may be obtained

Official name: Konkurrence- og Forbrugerstyrelsen
Postal address: Carl Jacobsens Vej 35
Town: Valby
Postal code: 2500
Country: Denmark
E-mail: kfst@kfst.dk
Telephone: +45 41715000
Internet address: www.kfst.dk

VI.5) Date of dispatch of this notice:

07/07/2022