Fakta om udbudet

EU-nr

2016/S 043-070180

Offentliggjort

02.03.2016

Udbudstype

Udbud efter forhandling

Udbyder

Vækstfonden (The Danish Growth Fund )

Vindere

Private Equity Software Solution for Vækstfonden (FIONA)

(19.10.2016)
eFront SAS
2-4 rue Louis David
75116 Paris

Private Equity Software Solution for Vækstfonden (FIONA)

Vækstfonden (The Danish Growth Fund )

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses

Vækstfonden (The Danish Growth Fund )
Strandvejen 104A
Hellerup
2900
DENMARK
Contact person: Annette Skjellerup
E-mail: ASK@VF.DK
NUTS code: DK01

Internet address(es):

Main address: http://www.vf.dk/

I.2) Joint procurement

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.vf.dk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted to the abovementioned address

I.4) Type of the contracting authority

Other type: a state investment fund

I.5) Main activity

Economic and financial affairs

Section II: Object

II.1) Scope of the procurement

II.1.1) Title:

Private Equity Software Solution for Vækstfonden (FIONA).

II.1.2) Main CPV code

72000000

II.1.3) Type of contract

Services

II.1.4) Short description:

Vækstfonden is a state investment fund that contributes to the creation of new companies by providing capital and expertise. Since 1992, Vækstfonden has together with private investors co-financed growth in more than 5 400 Danish companies with a total commitment of more than 15 000 000 000 DKK. Vækstfonden is interested in acquiring a new system that can serve as a Private Equity Software Solution. The System is to be used by 20 employees in Vækstfonden as investor solution for the Venture department and as fund management solution for the Fund of Funds department. Vækstfonden expects to optimize business processes by implementing a solution with a user friendly interface that is flexible for both entering data, reporting, export and integration.

II.1.5) Estimated total value

II.1.6) Information about lots

This contract is divided into lots: no

II.2) Description

II.2.1) Title:

II.2.2) Additional CPV code(s)

72200000

72220000

72230000

72240000

72250000

72253100

72253000

72254000

72254100

72260000

72265000

72263000

72267000

II.2.3) Place of performance

NUTS code: DK01

Main site or place of performance:

At Vækstfonden's location (Strandvejen 104A, 2900 Hellerup).

II.2.4) Description of the procurement:

The System must support equity and loans to venture companies and funds and provide full overview of commitments and investments. Relations between investors, funds and portfolio companies are important information to be stored and contribute to overview. Rights and obligations both from Vækstfonden and other parties (in the form of equity, loans, options, warrants, obligations to invest, and other instruments) shall be handled by the System.

Important processes to be supported by the System are:

— Handling of investment cases;

— Cash calls and distributions to investors;

— Draw-down and re-payment from portfolio fund;

— Calculation of interest on loans;

— Reporting from portfolio companies and funds;

— Valuation of portfolio companies and funds;

— Reporting to board of directors and other interests.

Implementation project.

After contracting a short implementation project must be performed. The project scope must include:

— Installation of software;

— Configuration and development of customer specific modifications in order to meet the business requirements from Vækstfonden;

— Training of super users;

— Migration of data from existing software solution;

— Go Live including hyper care;

— Project Management and quality assurance.

The System must be implemented with integration to other systems in the IT portfolio of Vækstfonden. This includes:

— Export to external bank systems;

— Export to Financial Management and Accounting solution Microsoft Dynamics NAV.

Support and maintenance.

In addition the Agreement must include support and maintenance including new version/releases of standard software, service, support and functional changes to implemented solution.

Operation.

As options the supplier must offer hosting and system operation.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 5 000 000.00 DKK

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120

This contract is subject to renewal: yes

Description of renewals:

The contract will be indefinitely. The above mentioned duration in months (120) is an expression of the period the estimated value is calculated on behalf and which is also used in the price evaluation.

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

Objective criteria for choosing the limited number of candidates:

In case that more than 5 applicants satisfy the contracting entity's requirements of qualification, the contracting entity shall select 5 applicants which are the most qualified applicants to fulfil the assignments in question. The selection must be made based on an assessment of the most relevant references, cf. clause III.2.3), no 7, compared to the assignment of the public procedure, cf. clause II.1.5). In connection with the evaluation of a company's qualifications to perform the assignment, the contracting entity will primarily emphasize references regarding and in prioritized order: 1) Delivery and implementation of a private equity software solution in an organization similar to Vækstfonden, 2) Support and maintenance of Private Equity Software solutions and 3) Hosting and operations. Secondarily the contracting entity emphasizes references that demonstrates a broad experience with the 3 types of demanded references.

II.2.10) Information about variants

Variants will be accepted: no

II.2.11) Information about options

Options: yes

Description of options:

There is an option regarding operations, cf. the tender material appendix 4b.

II.2.12) Information about electronic catalogues

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14) Additional information

There is no divided lots in the contract because of the contracts content and purpose. The contract have a relatively low estimated value and the services cannot meaningfully be divided into lots.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

The applicant must enclose a completed form of the European Single Procurement Document (hereafter ‘ESPD’) paragraph II og III. The ESPD must be filled out as described in the instruction at the start of the ESPD with the required information as described below. The ESPD is available at www.vf.dk

The ESPD must contain the following information:

1) The applicants' name, CVR no. (company registration no.), address and name, telephone number and email address of the contact person at the applicant. The ESPD part II.A) MUST be used.

2) The applicant is not in a situation corresponding to the grounds for exclusion. cf. udbudsloven § 135, subsection 1-2 og §138. The applicant MUST use the ESPD part III.A concerning grounds relation to criminal convictions.

3) The applicant is not in a situation corresponding to the grounds for exclusion. cf. udbudslovens § 135, stk. 3-4. The applicant MUST use the ESPD part III.B concerning grounds relating to the payment of taxes or social security contributions.

4) The applicant is not in a situation corresponding to the grounds for exclusion. cf. udbudslovens § 136-137, subsection 1-6. The applicant MUST use the ESPD part III.C concerning grounds relating to insolvency, conflicts of interest or professional misconduct.

If the request for prequalification is submitted by a consortium subcontractor or another type of consolidation of companies, the information in the ESPD shall be stated for each individual company.

III.1.2) Economic and financial standing

List and brief description of selection criteria:

The applicant must enclose a completed form of the European Single Procurement Document (hereafter ‘ESPD’) paragraph II og III. The ESPD MUST be filled out as described in the instruction at the start of the ESPD with the required information as described below. The ESPD is available at www.vf.dk

The ESPD must contain the following information:

1) The following key figures for the previous 3 accounting years in the ESPD part IV.B concerning economic and financial standing:

i) Net turnover (the net turnover is defined as the sales value of products and services etc. relation to the company's ordinary activities with a deduction of price reductions, VAT and other taxes which are directly connected to the sales price).

ii) Netcapital, and

iii) Solvency ratio.

2) The applicant must state information regarding the insured amount to ensure that the applicant has a valid professional risk indemnity insurance. This ESPD part IV.B, no. 5) must be used.

If the request for prequalification is submitted by a consortium subcontractor or another type of consolidation of companies, the information in the ESPD shall be stated for each individual company.

Minimum level(s) of standards possibly required:

Minimum requirements:

— The applicant has had a net turnover at minimum 10 000 000 DKK for the previous closed accounting year.

— The applicant has had a positive net capital for the previous closed accounting year.

— The applicant has had a solvency ratio at minimum 5 % for the previous closed accounting year.

— The applicant has a professional risk indemnity insurance at minimum 3 000 000 DKK.

III.1.3) Technical and professional ability

List and brief description of selection criteria:

The applicant MUST enclose a completed form of the European Single Procurement Document (hereafter ‘ESPD’) paragraph II og III. The ESPD must be filled out as described in the instruction at the start of the ESPD with the required information as described below. The ESPD is available at www.vf.dk

The ESPD MUST contain the following information:

1) Reference list stating the most important deliveries similar to this public procurement, cf. the contract notice, clause II.1.4) and II.2.4). The references must be described as instructed in the ESPD and the applicant is asked to state why the reference in question is relevant. The references must relate to assignments performed within the past 3 years and the contracting entity is entitled to disregard old references.

Each reference must preferably include:

a) name of the contracting entity and contact person,

b) time for the performance of the assignment,

c) description of the content of the assignment and the applicant's role in connection with the performance of the assignment, including preferably if the reference regards 1) Delivery and implementation of a private equity software solution in an organization similar to Vækstfonden, 2) Support and maintenance of Private Equity Software solutions and 3) Hosting and operations.

d) the motivation for stating the reference and

e) the value of the contract.

The applicant may maximum state 5 references (also if the applicant is a consortium or another type of consolidation of companies). Any additional references shall not be taken into consideration.

If the request for prequalification is submitted by a consortium subcontractor or another type of consolidation of companies, the information in the ESPD shall be stated for each individual company.

Vækstfonden reserves the right to contact the contact persons stated in the references.

III.1.5) Information about reserved contracts

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

III.2.2) Contract performance conditions:

III.2.3) Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Competitive procedure with negotiation

IV.1.3) Information about a framework agreement or a dynamic purchasing system

IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.5) Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations

IV.1.6) Information about electronic auction

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 29/03/2016

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4) Languages in which tenders or requests to participate may be submitted:

Danish, English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

IV.2.7) Conditions for opening of tenders

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: no

VI.2) Information about electronic workflows

VI.3) Additional information:

Please note that the applicant MUST use the stated ESPD for submitting the information and documentation concerning clause III.1.1), III.1.2) and III.1.3). The ESPD is available on www.vf.dk The European Commission is working on the solution with a electronic ESPD, but this solution isn't available yet. Since the applicants completion of the ESPD are difficult since there is a limited space in the PDF-version of the ESPD, the applicants are allowed to fill in the sections in the ESPD with a reference to a subappendix where the information is available.

An applicant may rely on others' financial and/or technical capacity notwithstanding the legal character of the connection between the applicant and these other financial participants. In the application for prequalification, the applicant shall in this case substantiate that the applicant is entitled to dispose of the necessary resources, e.g. rely on others financial capacity. In such case, the applicant shall submit documentation (ESPD) from the other participants containing approval that the other participants will and shall make the financial resources in question available for the applicant. For submitting this information, the applicant MUST use ESPD paragraph II.A.

Each applicant may only submit one application. If the same legal entity is part of several applicants, e.g. if the legal entity submits its own application but at the same time is a part of a consortium which submits an application, the applicant shall ensure that the participation of the same legal entity does not imply the possibility of mutually influencing the content of the tenders of the different bidders.

Submission the application for prequalification: The application for prequalification and tenders shall not be made by email. The application for prequalification shall be submitted in 1 signed original in paper form and 1 copy in paper form as well as 1 electronic version on a USB stick or similar media. The application shall be delivered in a closed envelope labelled ‘Application — FIONA’ and must be submitted to the contact person mentioned in clause I.1).

The deadline for receipt of a request for prequalification appears from section IV.2.2), and the deadline is given in Danish time (CET). It is possible to submit questions in writing regarding the tender. Questions must be sent to the contactperson in section I.1). Any questions must be marked ‘FIONA tender’. The contracting entity will publish all questions and answers in an anonymised form as well as any additional material to the tenderer at the website www.vf.dk

VI.4) Procedures for review

VI.4.1) Review body

The Complaints Board for Public Procurements
Dahlerups Pakhus, Langelinje Allé 17
København Ø
2100
DENMARK
Telephone: +45 35291095
E-mail: klfu@erst.dk

Internet address:https://erhvervsstyrelsen.dk/klagenaevnet-for-udbud

VI.4.2) Body responsible for mediation procedures

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

In accordance with act no 492 of 12.5.2010 named Law regarding the Complaints Board of Public Procurement (former named ‘Enforcement of the public procurement rules’) with later amendments, the following time limits for lodging a complaint in relation to the implementation of a public procedure shall apply. A complaint regarding not being prequalified shall be filed with the Complaints Board for Public Procurement within 20 days calculated from the day after the day the contracting entity has notified the involved applicants regarding which of the applicants have been prequalified, if the notification includes a short explanation of the relevant reasons for the decision, cf. section 7, subsection 1 of the act. In other situations, a complaint regarding a public procedure shall be filed the Complaints Board for Public Procurement within 45 days after the contracting entity has published a notice in the Official Journal of the European Union that the contracting entity has concluded a contract. The time limit is calculated from the day after the day the notice is published, cf. section 7, subsection 2, para 1 of the act. No later than simultaneously with filing the complaint with the Complaints Board for Public Procurement, the complaint shall inform the contracting entity in writing that the complaint is being filed with the Complaints Board for Public Procurement, and if the complaint has been filed during the standstill period, cf. section 3, subsection 1 of the act.

VI.4.4) Service from which information about the review procedure may be obtained

The Danish Competition and Consumer Authority, Center of Public Procurement Rules
Carl Jacobsens Vej 35
Valby
2500
DENMARK
Telephone: +45 41715000
E-mail: kfst@kfst.dk

Internet address:http://www.kfst.dk

VI.5) Date of dispatch of this notice:

26/02/2016