Fakta om udbudet

EU-nr

2016/S 069-119349

Offentliggjort

08.04.2016

Udbudstype

Offentligt udbud

Udbyder

Medcom

Licenses for video conferencing operations

Medcom

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses

Medcom
26 91 99 91
Forskerparken 10
Odense
5230
DENMARK
Contact person: Morten Kjeldgaard
Telephone: +45 21708717
E-mail: mk@netplan.dk
NUTS code: DK031

Internet address(es):

Main address: www.medcom.dk

I.2) Joint procurement

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.ethics.dk/asp6/tender/np_0210_20160318.nsf

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: http://www.ethics.dk/asp6/tender/np_0210_20160318.nsf

Tenders or requests to participate must be submitted to the abovementioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title:

Licenses for video conferencing operations.

II.1.2) Main CPV code

48219700

II.1.3) Type of contract

Supplies

II.1.4) Short description:

The framework agreement consists of delivery of supplementary licenses and associated product warranty/software assurance, hardware and consultancy.

The framework agreement is divided into 3 lots.

Lot A concerns licenses compatible with and supplementing existing Pexip based infrastructure.

Lot B concerns licenses compatible with and supplementing existing Acano based infrastructure.

Lot C concerns licenses compatible with and supplementing existing VM-ware (not vendor-specific) infrastructure

All lots must contain products that are technically compatible with Medcoms existing infrastructure (servers and VMware operating systems) and where license costs are calculated and purchased according to potential concurrent participation in virtual meetings.

II.1.5) Estimated total value

Value excluding VAT: 6 000 000.00 DKK

II.1.6) Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

Maximum number of lots that may be awarded to one tenderer: 3

II.2) Description

II.2.1) Title:

Pexip based licenses

Lot No: 1

II.2.2) Additional CPV code(s)

30210000

72000000

II.2.3) Place of performance

NUTS code: DK031

II.2.4) Description of the procurement:

This lot consist of virtual meeting licenses and associated product warranty/software assurance, hardware and consultancy services for expanding current functionality and scale of Medcoms current video conferencing infrastructure based on licenses from Pexip. The licenses must be suitable for installation and operations on Medcoms Pexip based video conferencing infrastructure.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 2 000 000.00 DKK

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

The framework agreement may be renewed twice, each time for a period of 12 months.

II.2.10) Information about variants

Variants will be accepted: no

II.2.11) Information about options

Options: yes

Description of options:

The framework agreement may be renewed twice, each time for a period of 12 months.

II.2.12) Information about electronic catalogues

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14) Additional information

II.2) Description

II.2.1) Title:

Acano based licenses

Lot No: 2

II.2.2) Additional CPV code(s)

30210000

48500000

72000000

II.2.3) Place of performance

NUTS code: DK031

II.2.4) Description of the procurement:

This lot consist of virtual meeting licenses and associated product warranty/software assurance, hardware and consultancy services necessary for expanding current functionality and scale of Medcoms current video conferencing infrastructure based on licenses from Acano. The licenses must be suitable for installation and operations on Medcoms Acano based video conferencing infrastructure.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 2 000 000.00 DKK

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

The framework agreement may be renewed twice, each time for a period of 12 months.

II.2.10) Information about variants

Variants will be accepted: no

II.2.11) Information about options

Options: yes

Description of options:

The framework agreement may be renewed twice, each time for a period of 12 months.

II.2.12) Information about electronic catalogues

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14) Additional information

II.2) Description

II.2.1) Title:

Non vendor specific based licenses

Lot No: 3

II.2.2) Additional CPV code(s)

48500000

30210000

72000000

II.2.3) Place of performance

NUTS code: DK031

Main site or place of performance:

Medcom headquarters.

II.2.4) Description of the procurement:

This lot consist of virtual meeting licenses and associated product warranty/software assurance, hardware and consultancy services necessary for expanding current functionality and scale of Medcoms current video conferencing infrastructure. The licenses must be suitable for installation and operations in Medcoms VMware video conferencing infrastructure.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 2 000 000.00 DKK

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

The framework agreement may be renewed twice, each time for a period of 12 months.

II.2.10) Information about variants

Variants will be accepted: no

II.2.11) Information about options

Options: yes

Description of options:

The framework agreement may be renewed twice, each time for a period of 12 months.

II.2.12) Information about electronic catalogues

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14) Additional information

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2) Economic and financial standing

List and brief description of selection criteria:

In the ESPD the following section must be completed: Section IV.B, 1a) and 4).

Minimum level(s) of standards possibly required:

Section IV.B, 1): A positive equity in the latest official financial statement.

Section IV.B, 4): A positive equity ratio in the latest official financial statement.

III.1.3) Technical and professional ability

List and brief description of selection criteria:

In the ESPD the following section must be completed: Section IV.B, 1b).

Minimum level(s) of standards possibly required:

3 references that include delivery of similar support and maintenance video platform services and of similar or larger volume.

III.1.5) Information about reserved contracts

III.2) Conditions related to the contract

III.2.2) Contract performance conditions:

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with a single operator

IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6) Information about electronic auction

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 01/06/2016

Local time: 13:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4) Languages in which tenders or requests to participate may be submitted:

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 01/06/2016

Local time: 13:00

Place:

Tenders must be submitted electronically through the Ethics portal.

Information about authorised persons and opening procedure:

Tenderers may not attend the opening of bids.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: no

VI.2) Information about electronic workflows

Electronic payment will be used

VI.3) Additional information:

Ad II.1.5. and II.2.6) The estimated volume is expected to between ½ and 1 500 000 DKK annually for all 3 lots, and it is estimated that the volume will be shared equally between the 3 lots. The contracting authority cannot guarantee that the estimated volume will be materialized, as the actual volume depends on future development of the health sector's need for new performance, functionality and costs gains as reflected in the requirement specifications.

Ad II.1.4, II.1.6. and II.2.5) Each lot will be awarded to one tenderer. The lots will be awarded individually with no regards to the other 2 lots.

Ad II.2.5) The evaluation method is described in the tender conditions, section 6.

Ad II.2.7) The framework agreement for one lot can be renewed independently from the other lots.

Ad III.2) Invoicing must be forwarded to EAN:5798002472264 using the OIOXML standard.

Tenders must be submitted electronically through the Ethics portal, cf. section I.3)

Questions concerning access to or use of the Ethics portal may be directed to Morten Kjeldgaard at mk@netplan.dk

VI.4) Procedures for review

VI.4.1) Review body

Klagenævnet for udbud
Dahlerups Pakhus, Langelinie Allé 17
København Ø
2100
DENMARK
Telephone: +45 35291095
E-mail: klfu@erst.dk

Internet address:www.klfu.dk

VI.4.2) Body responsible for mediation procedures

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

The review procedure derives from in the Danish legislation ((Lov nr. 492 of 12.5.2010 om Klagenævnet for udbud).

Complaints about the procurement procedure must be filed to the Danish Compliant Board for Public Procurement within 45 (calendar) days after the publication of the contract award notice in the Official Journal of the European Union, cf. § 7. The deadline is calculated from the day after the day, on which the notice has been published.

The complainant must the time the complaint is filed (at latest), inform the contracting authority that the complaint is filed to the Complaint Board for Public Procurement, and whether the complaint is filed during the standstill period, cf. § 3 (1). I the case the complaint is not filed within the standstill period the complainant must furthermore inform the contracting authority whether the complainant has requested for automatic suspensive effect.

VI.4.4) Service from which information about the review procedure may be obtained

VI.5) Date of dispatch of this notice:

05/04/2016