Maintenance support for video conferencing operations
Medcom
Directive 2014/24/EU
Section I: Contracting authority
I.1) Name and addresses
Medcom
26 91 99 91
Forskerparken 10
Odense
5230
DENMARK
Contact person: Morten Kjeldgaard
Telephone: +45 21708717
E-mail:
mk@netplan.dk NUTS code:
DK031
Internet address(es):
Main address: www.medcom.dk
I.2) Joint procurement
I.3) Communication
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4) Type of the contracting authority
Other type: public funded and non-profic coorporation
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title:
Maintenance support for video conferencing operations.
II.1.2) Main CPV code
72250000
II.1.3) Type of contract
Services
II.1.4) Short description:
The contract consists of maintenance support covering for Medcoms virtual meeting infrastructure. This infrastructure is based on:
* Cisco based conferencing products
* Virtual servers based on VMware offering access to virtual meetings that are primaily based on licenses from Pexip and Acano.
The tenderer must be the Single Point of Contact offering specialists available for maintenance support and advice to Medcom. The scope covers maintenance and development of Medcoms virtual conferencing infrastructure. The contract covers a transitional phase and a maintenance support phase. Maintenance support covers second and third level support.
II.1.5) Estimated total value
Value excluding VAT: 3 000 000.00 DKK
II.1.6) Information about lots
This contract is divided into lots: no
II.2) Description
II.2.1) Title:
II.2.2) Additional CPV code(s)
II.2.3) Place of performance
NUTS code: DK031
Main site or place of performance:
Medcom headquarters in Odense.
II.2.4) Description of the procurement:
A description of the object of the contract is set out in section II.1.4.
The contract will be awarded to one tenderer.
Further description of the object of the contract, delivery requirements, other contract conditions can be found in the tender documents.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT: 3 000 000.00 DKK
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:
The contract can be renewed twice, each time for period of 12 months.
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: yes
Description of options:
The contract can be renewed twice, each time for period of 12 months.
II.2.12) Information about electronic catalogues
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2) Economic and financial standing
List and brief description of selection criteria:
In the ESPD the following section must be completed: Section IV.B, 1a) and 4).
Minimum level(s) of standards possibly required:
Section IV.B, 1): A positive equity in the latest official financial statement.
Section IV.B, 4): A positive equity ratio in the latest official financial statement.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
In the ESPD the following section must be completed: Section IV.B, 1b).
Minimum level(s) of standards possibly required:
3 references that include delivery of similar support and maintenance video platform services and of similar or larger volume.
III.1.5) Information about reserved contracts
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
III.2.2) Contract performance conditions:
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6) Information about electronic auction
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 01/06/2016
Local time: 13:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4) Languages in which tenders or requests to participate may be submitted:
English
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date: 01/06/2016
Local time: 13:00
Place:
Tenders must be submitted electronically through the Ethics portal.
Information about authorised persons and opening procedure:
Tenderers may not attend the opening of bids.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: no
VI.2) Information about electronic workflows
Electronic payment will be used
VI.3) Additional information:
Ad II.1.5. and II.2.6) The estimated volume is expected to between 2 and 4 million DKK in the contract period (including optional extention). The contracting authority cannot guarantee that the estimated volume will be materialized, as the actual volume depends on future development of the health sector's need for new performance, functionality and costs gains as reflected in the requirement specifications.
Ad III.2) Invoicing must be forwarded to EAN:5798002472264 using the OIOXML standard
Tenders must be submitted electronically through the Ethics portal.
Questions concerning this tender must also be submitted electronically through the Ethics portal.
VI.4) Procedures for review
VI.4.1) Review body
Klagenævnet for udbud
Dahlerups Pakhus, Langelinie Allé 17
København Ø
2100
DENMARK
Telephone: +45 35291095
E-mail:
klfu@erst.dk
Internet address:www.klfu.dk
VI.4.2) Body responsible for mediation procedures
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The review procedure derives from in the Danish legislation ((Lov nr. 492 of 12.5.2010 om Klagenævnet for udbud).
Complaints about the procurement procedure must be filed to the Danish Compliant Board for Public Procurement within 45 (calendar) days after the publication of the contract award notice in the Official Journal of the European Union, cf. § 7. The deadline is calculated from the day after the day, on which the notice has been published.
The complainant must the time the complaint is filed (at latest), inform the contracting authority that the complaint is filed to the Complaint Board for Public Procurement, and whether the complaint is filed during the standstill period, cf. § 3 (1). I the case the complaint is not filed within the standstill period the complainant must furthermore inform the contracting authority whether the complainant has requested for automatic suspensive effect.
VI.4.4) Service from which information about the review procedure may be obtained
VI.5) Date of dispatch of this notice:
05/04/2016
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