Intravital Imaging System

Section I: Contracting authority/entity

I.1) Name and addresses

Official name: Aarhus Universitet
National registration number: 31119103
Postal address: Nordre Ringgade 1
Town: Aarhus C
NUTS code: DK042 Østjylland
Postal code: 8000
Country: Denmark
Contact person: Ann Sophie Steffensen
E-mail: asst@au.dk
Telephone: +45 23382421
Internet address(es):
Main address: https://www.au.dk/

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title:

Intravital Imaging System

II.1.2) Main CPV code

38000000 Laboratory, optical and precision equipments (excl. glasses)

II.1.3) Type of contract

Supplies

II.1.4) Short description:

The Department of Biomedicine has many research projects where animal models are used to follow the pathology of different diseases and possible treatment strategies. As this often are few cells with accordingly weak signals, the sensitivity and laser source are of paramount importance for the results. Therefore the department intends to purchase an intravital imaging system allowing non-invasive fluorescent/bioluminescent imaging of cells, injected peptides ect. in anesthetized mice/rats.

II.1.6) Information about lots

This contract is divided into lots: no

II.1.7) Total value of the procurement (excluding VAT)

Value excluding VAT: 1 306 153.00 DKK

II.2) Description

II.2.3) Place of performance

NUTS code: DK042 Østjylland

II.2.4) Description of the procurement:

It is key that the system delivers the highest sensitivity possible, which is crucial for the research. Requirements for specific features and capabilities are listed in the following:

1) The system must deliver the highest sensitivity possible, i.e. it must hold a lens with a minimum aperture size of f/0.7. Having a wider lens aperture helps in collecting more light and leads to a faster acquisition, resulting in a higher level of sensitivity, which is key for e.g. detecting small tumors and/or metastases at a very early stage or being able to locate low sample signals.

2) The system must allow powerful (high penetration depth) and homogenous illumination with accurate fluorescence quantification of all animals investigated at the same time (also the ones positioned on the edges), which is crucial for the research.

3) The system must hold the newest camera technology, i.e. a front-illuminated camera, Grade 0 in order to avoid dead pixels in the images

II.2.5) Award criteria

II.2.11) Information about options

Options: no

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14) Additional information

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Negotiated procedure without prior publication

The works, supplies or services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons

Explanation:

Few suppliers on the market offer intravital imaging systems, however, only the Newton 7.0, Vilber provided by Ramcon, fulfills all the necessary requirements for our research as listed in section II. 2.4.

IV.1.3) Information about framework agreement

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2) Administrative information

Section V: Award of contract/concession

V.2) Award of contract/concession

V.2.1) Date of contract award decision:

20/09/2023

V.2.2) Information about tenders

The contract has been awarded to a group of economic operators: no

V.2.3) Name and address of the contractor/concessionaire

Official name: Ramcon
Town: Birkerød
NUTS code: DK02 Sjælland
Country: Denmark

The contractor/concessionaire will be an SME: no

V.2.4) Information on value of the contract/lot/concession (excluding VAT)

Total value of the contract/lot/concession: 1 306 153.00 DKK

V.2.5) Information about subcontracting

Section VI: Complementary information

VI.3) Additional information:

VI.4) Procedures for review

VI.4.1) Review body

Official name: Klagenævnet for udbud
Postal address: Toldboden 2
Town: Viborg
Postal code: 8800
Country: Denmark
E-mail: klfu@naevneneshus.dk
Telephone: +45 72405708
Internet address: https://erhvervsstyrelsen.dk/klagenaevnet-for-udbud

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

Please contact Aarhus University, if you have a comment about this notice - udbud@au.dk Following the notification, a standstill period of 10 calendar days will be held in accordance to paragraph 3 of Act No. 593 of 2 June 2016 on the Danish Act on the Complaints Board for public Procurement. This implies that the Contracting Authority cannot sign the Contract with the winning Tenderer before the standstill period has expired. In case of complaints about tenders or decisions, e.g. award of contracts covered by Section II or III in the Danish Public Procurement Act must be submitted to the Complaints Board for Public Procurement (Klagenævnet for Udbud) within 45 calendar days from the day after the contractor published a notice in the Official Journal on the conclusion of a contract. At the latest concurrently with submission of an appeal to the Complaints Board for Public Procurement, the complainant must inform the Contracting Authority of the alleged infringement, and whether the appeal is to be referred to the board.

VI.4.4) Service from which information about the review procedure may be obtained

Official name: Konkurrence- og Forbrugerstyrelsen
Postal address: Carl Jacobsens Vej 35
Town: Valby
Postal code: 2500
Country: Denmark
E-mail: kfst@kfst.dk
Telephone: +45 41715000
Internet address: www.kfst.dk

VI.5) Date of dispatch of this notice:

26/09/2023

Fakta om udbudet

Intravital Imaging System

Aarhus Universitet