Fakta om udbudet

EU-nr

2016/S 181-325948

Offentliggjort

20.09.2016

Udbudstype

Begrænset udbud

Udbyder

Forsvarsministeriets Materiel- og Indkøbsstyrelse / Danish Defence and Logistics Organisation (DALO)

Repair and alignment services for Travelling Wave Tube Amplifiers (TWTA)

Forsvarsministeriets Materiel- og Indkøbsstyrelse / Danish Defence and Logistics Organisation (DALO)

Contract notice

Services

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1) Name, addresses and contact point(s)

Forsvarsministeriets Materiel- og Indkøbsstyrelse / Danish Defence and Logistics Organisation (DALO)
Lautrupbjerg 1
For the attention of: Martin Sigsgaard
2750 Ballerup
Denmark
Telephone: +45 72572424
E-mail: fmi-id-slu04@mil.dk

Internet address(es):

General address of the contracting authority/entity: www.forsvaret.dk/fmi

Electronic access to information: http://permalink.mercell.com/58264163.aspx

Electronic submission of tenders and requests to participate: http://permalink.mercell.com/58264163.aspx

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2) Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3) Main activity

Defence

I.4) Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1) Description

II.1.1) Title attributed to the contract by the contracting authority:

Repair and alignment services for Travelling Wave Tube Amplifiers (TWTA).

II.1.2) Type of contract and location of works, place of delivery or of performance

Services
Main site or location of works, place of delivery or of performance: Maintenance and repair services.

NUTS code DK

II.1.3) Information on framework agreement

The notice involves the establishment of a framework agreement

II.1.4) Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 84

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 10 000 000 DKK

II.1.5) Short description of the contract or purchase(s):

The purpose of this tender is to enter in to a framework agreement concerning repair of Travelling Wave Tube Amplifiers (TWTA) CPI P/N VZX3505T (NSN 5996226238911) and CPI P/N VZX3505T-2 (NSN 5996226246853) as well as alignment and functional test of complete TWTAs.
The contract shall cover repair/renovation of defective TWTAs at fixed prices and test alignment of complete TWTAs at fixed prices. The total population of TWTAs is 21.
Repair service: An operating TWTA utilizes a Coupled Cavity Travelling Wave Tube (TWT), NSN 5960015755603. The repair service of the TWT is NOT included in this contract, and defective TWTAs may be submitted for service without TWTs.
Test and alignment: When submitted to test and alignment, the TWTA will be submitted including the TWT.

II.1.6) Common procurement vocabulary (CPV)

35722000, 34932000, 35723000, 38115000, 38115100

II.1.7) Information about subcontracting

The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract

II.1.8) Lots

This contract is divided into lots: no

II.1.9) Information about variants

Variants will be accepted: no

II.2) Quantity or scope of the contract

II.2.1) Total quantity or scope:

Estimated value excluding VAT: 10 000 000 DKK

II.2.2) Information about options

Options: no

II.2.3) Information about renewals

This contract is subject to renewal: no

II.3) Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1) Conditions relating to the contract

III.1.1) Deposits and guarantees required:

If prepayments are made, an on-demand guarantee from a recognized financial institution must be presented.
The financial institution has to be approved by DALO.

III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Reference is made to the tender documents with regard to the payment terms. Invoicing must be done in
accordance with the applicable Danish legislation on public payments. At present, this is Danish consolidation
act. no. 798 of June 2007 which requires invoicing to be done electronically. Exact terms will be stated in the
contract.

III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No particular legal form is required. If the contract is awarded to a group of suppliers (e.g. a consortium) the
participants are required to undertake joint and several liabilities and to appoint one supplier to represent the
group.

III.1.4) Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:

Candidates should note that the contract will include an appendix concerning Corporate Social Responsibility with
a labour clause, cf. Appendix B clause 2.3.

III.1.5) Information about security clearance:

III.2) Conditions for participation

III.2.1) Personal situation

III.2.2) Economic and financial ability

Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met: The three latest annual reports or a declaration stating the annual turnover for the last three financial years available, in so far as information on such turnovers is available. The three latest annual reports or a declaration stating the candidate's equity ratio (calculated by dividing the candidate's equity with the candidate's total assets (equity/total assets x 100) at the end of the preceding three financial years, in so far as information such information is available. Reference is made to section VI.3 with regard to the candidate's possibility of relying on the capacity of other entities.
Minimum level(s) of standards possibly required: The candidate must have had an annual turnover of at least 5 000 000 DKK in each of the preceding 3 financial years (if the turnover is not stated in said currency, the contracting authority will calculate
the turnover based on the official exchange rate on the date this notice was published).
The candidate must have had a positive equity ratio for each of the preceding three financial years.

III.2.3) Technical and/or professional capacity

Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met:
The following documentation shall be submitted: A list of the most important similar deliveries carried out over the past five years. The list should preferably include: — A description of each delivery — Information on when it was carried out — The size and value of the deliveries — The recipients of the deliveries (specific names/ countries are preferred, but need not necessarily be included; if no country specific information is included the candidate is asked to provide as much generic information as possible about the delivery) Reference is made to section VI.3 with regard to the candidate's possibility of relying on the capacity of other entities.
Minimum level(s) of standards possibly required
The candidate must demonstrate experience with as a minimum one similar delivery within the past five years. By similar delivery means that the candidate must demonstrate knowledge in repairing high power electronics employing velocity modulated vacuum tubes.

III.2.4) Information about reserved contracts

III.3) Conditions specific to services contracts

III.3.1) Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2) Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1) Type of procedure

IV.1.1) Type of procedure

Restricted

IV.1.2) Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators 3
Objective criteria for choosing the limited number of candidates: The limitation of candidates will be based on an evaluation of which candidates have documented the most relevant previous deliveries in comparison to the contract/purchases described in section II.1.5) above, in terms of the nature and quantity of the previous deliveries. Please note that any ambiguities and/or incomprehensibilities in the information submitted under section III.2.3) may be regarded negatively in the evaluation when selecting the limited numbers of candidates.

IV.1.3) Reduction of the number of operators during the negotiation or dialogue

IV.2) Award criteria

IV.2.1) Award criteria

Lowest price

IV.2.2) Information about electronic auction

An electronic auction has been used: no

IV.3) Administrative information

IV.3.1) File reference number attributed by the contracting authority:

IV.3.2) Previous publication(s) concerning the same contract

IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4) Time limit for receipt of tenders or requests to participate

18.10.2016 - 13:00

IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6) Language(s) in which tenders or requests to participate may be drawn up

English.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: no

VI.2) Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3) Additional information:

Candidates are asked to submit applications for prequalification via Mercell Sourcing Service http://
permalink.mercell.com/58264163.aspx.
The application for prequalification cannot be submitted by e-mail.
DALO have prepared a prequalification questionnaire which candidates are strongly encouraged to use
when submitting their applications. The questionnaire contains questions, forms and templates for providing
information etc. in accordance with the requirements in this Contract Notice. However, it is emphasized that it is
the sole responsibility of the candidate that the information provided fulfils the requirements.

The questionnaire is available via Mercell Sourcing Service http://permalink.mercell.com/58264163.aspx.

Re. Section III.2.1): Solemn declaration regarding the candidate's payment of taxes and social security contributions:
When submitting the offers (but not the application for prequalification), the tenderers must submit a solemn declaration stating to which degree the tenderer has fulfilled its obligations relating to the payment of direct and indirect taxes and social security contributions in the country in which the candidate is established and in Denmark. A template for the declaration will be provided with the tender documents.
Re. Section III.2): Relying on the capacities of other entities:
According to the EU public procurement directives, a candidate may rely on the economic, financial and/or technical capacity of other entities, regardless of the legal nature of the links with the entities. If a candidate wants to rely on other entities and wishes that the capacity of other entities is taken into account when DALO assesses the suitability of the candidate, the candidate must prove that the other entities will and shall put the relevant resources at the disposal of the candidate.
A template for a declaration from the supporting entity to this effect is included in the prequalification
questionnaire referred to above.
Non-compliance with formal requirements:
DALO reserves the right — but is not obliged — to use remedies equal to the remedies provided for in Section
159(5) of the Danish Act no. 1564 of 15.12.2015 on tender procedures if applications or tenders do not fulfil the
formalities of the tender documents.

VI.4) Procedures for appeal

VI.4.1) Body responsible for appeal procedures

Klagenævnet for Udbud
Nævnenes Hus, Toldboden 2
8800 Viborg
Denmark
E-mail: klfu@erst.dk
Telephone: +45 35291095
Internet address: http://erhvervsstyrelsen.dk/klagenaevnet-for-udbud

VI.4.2) Lodging of appeals

Precise information on deadline(s) for lodging appeals: Pursuant to Danish act on The Complaints Board for Public Procurement (act no. 492 of 12.5.2010 with

subsequent amendments — available at www.retsinformation.dk), the following time limits for filing a complaint

apply:
Complaints regarding a candidate not being pre-qualified must be filed with The Complaints Board for Public
Procurement within 20 calendar days starting the day after the contracting authority has sent notification to
the candidates involved, provided that the notification includes a short account of the relevant reasons for the
decision.
Other complaints must be filed with The Complaints Board for Public Procurement within:
1) 45 calendar days after the contracting authority has published a contract award notice in the Official Journal
of the European Union (with effect from the day following the publication date).
2) 30 calendar days starting the day after the contracting authority has informed the tenderers in question, that
the contracting authority has entered into a contract based on a framework agreement through reopening of
competition or a dynamic purchasing system, provided that the notification includes a short account of the
relevant reasons for the decision.
3) 6 months starting the day after the contracting authority has sent notification to the candidates/tenderers
involved that the contracting authority has entered into the framework agreement, provided that the notification
included a short account of the relevant reasons for the decision.
4) 20 calendar days starting the day after the contracting authority has published a notice concerning his
decision to uphold the contract, cf. the principle in § 185(2) of the Danish act on Public Procurement (act no.

1564 of 15.12.2015 — available at www.retsinformation.dk).

The complainant must inform the contracting authority of the complaint in writing at the latest simultaneously
with the lodge of the complaint to The Complaints Board for Public Procurement stating whether the complaint
has been lodged in the stand-still period, cf. § 6(4) of the act on The Complaints Board for Public Procurement.
If the complaint has not been lodged in the stand-still period, the complainant must also state whether it is
requested that the appeal is granted delaying effect, cf. § 12(1) of the said act.
The e-mail of The Complaints Board for Public Procurement is stated in section VI.4.1.
The Complaints Board for Public Procurement's own guidance note concerning complaints is available at
the inter-net address stated in section VI.4.1.

VI.4.3) Service from which information about the lodging of appeals may be obtained

Konkurrence- og Forbrugerstyrelsen
Carl Jacobsens Vej 35
2500 Valby
Denmark
E-mail: kfst@kfst.dk
Telephone: +45 41715000
Internet address: http://kfst.dk

VI.5) Date of dispatch of this notice:

16.9.2016