1.
Buyer
1.1.
Buyer
Official name
:
The Region of Southern Denmark
Legal type of the buyer
:
Body governed by public law, controlled by a regional authority
Activity of the contracting authority
:
Health
2.
Procedure
2.1.
Procedure
Title
:
Delivery, maintenance and operation of a new Treatment Planning System.
Description
:
The treatment planning system used by the oncology staff in the Region of Southern Denmark at the OUH (Odense University Hospital) location is reaching End Of Life, and the Region thus requires a new treatment planning system. A new it-solution shall mainly support the work of the OUH-based oncology staff, and it shall additionally be possible to extend the solution to support the Region of Southern Denmark's other radiotherapy facility on Sygehus Lillebælt ("SLB"). The new system shall support the existing workload regarding treatment planning and execution of radiation therapy without any need to extend the existing personnel resource pool. Further it shall integrate with existing it-solutions (please refer to Appendix 2.B, section 11), achieve at least the same planning quality as the existing system in regard to dose conformality, calculation accuracy, planning robustness and delivery time. The new system must allow research and support the research efforts in the oncology department(s) using the system. In addition, the system must have the potential to support treatment planning across the Region of Southern Denmark’s locations (OUH and SLB).
Procedure identifier
:
324fe83c-9d8b-4b33-b27b-4ae8ace5759e
Previous notice
:
511942-2024
Internal identifier
:
Treatment Planning System
Type of procedure
:
Negotiated with prior publication of a call for competition / competitive with negotiation
The procedure is accelerated
:
no
Main features of the procedure
:
The Contracting Authority received 2 applications for prequalification. Both applicants were deemed compliant, and invited to submit an Initial Offer. Initial Offers from both encouraged tenderers was received and the Contracting Authority chose to engage in negotiation meetings with both tenderers. After the negotiation meetings, the tenderers were invited to submit a Final Offer, and Final Offers was received from both encouraged tenderers.
2.1.1.
Purpose
Main nature of the contract
:
Services
Main classification
(
cpv
):
72000000
IT services: consulting, software development, Internet and support
Additional classification
(
cpv
):
72224000
Project management consultancy services,
72224100
System implementation planning services,
72224200
System quality assurance planning services,
72226000
System software acceptance testing consultancy services,
72227000
Software integration consultancy services,
72228000
Hardware integration consultancy services,
72253000
Helpdesk and support services,
72254000
Software testing,
72260000
Software-related services,
72261000
Software support services,
72263000
Software implementation services,
72265000
Software configuration services,
72266000
Software consultancy services
2.1.2.
Place of performance
Postal address
:
J. B. Winsløws Vej 4
Town
:
Odense C
Postcode
:
5000
Country subdivision (NUTS)
:
Fyn
(
DK031
)
Country
:
Denmark
Additional information
:
The place of performance is divided between OUH and the datacentres in Vejle and Kolding. When OUH are moving to NewOUH, this place must be included in the place of performance. New OUH: Hestehaven 140, 5260 Odense S Sygehus Lillebælt (SLB): Beridderbakken 4, 7100 Vejle Regional IT, Kolding (datacenter): Sygehusvej 24, 6000 Kolding
2.1.3.
Value
Estimated value excluding VAT
:
65 000 000,00
DKK
2.1.4.
General information
Legal basis
:
Directive 2014/24/EU
5.
Lot
5.1.
Lot
:
LOT-0000
Title
:
Delivery, maintenance and operation of a new Treatment Planning System.
Description
:
The treatment planning system used by the oncology staff in the Region of Southern Denmark at the OUH (Odense University Hospital) location is reaching End Of Life, and the Region thus requires a new treatment planning system. A new it-solution shall mainly support the work of the OUH-based oncology staff, and it shall additionally be possible to extend the solution to support the Region of Southern Denmark's other radiotherapy facility on Sygehus Lillebælt ("SLB"). The new system shall support the existing workload regarding treatment planning and execution of radiation therapy without any need to extend the existing personnel resource pool. Further it shall integrate with existing it-solutions (please refer to Appendix 2.B, section 11), achieve at least the same planning quality as the existing system in regard to dose conformality, calculation accuracy, planning robustness and delivery time. The new system must allow research and support the research efforts in the oncology department(s) using the system. In addition, the system must have the potential to support treatment planning across the Region of Southern Denmark’s locations (OUH and SLB).
Internal identifier
:
Treatment Planning System
5.1.1.
Purpose
Main nature of the contract
:
Services
Main classification
(
cpv
):
72000000
IT services: consulting, software development, Internet and support
Additional classification
(
cpv
):
72224000
Project management consultancy services,
72224100
System implementation planning services,
72224200
System quality assurance planning services,
72226000
System software acceptance testing consultancy services,
72227000
Software integration consultancy services,
72228000
Hardware integration consultancy services,
72253000
Helpdesk and support services,
72254000
Software testing,
72260000
Software-related services,
72261000
Software support services,
72263000
Software implementation services,
72265000
Software configuration services,
72266000
Software consultancy services
Options
:
Description of the options
:
The Region of Southern Denmark has the following options: 1) Purchase of the new Treatment Planning System at Sygehus Lillebælt, another Department in the Region of Southern Denmark. 2) Purchase of an External Education Environment, cf. Appendix 3.
5.1.2.
Place of performance
Postal address
:
J. B. Winsløws Vej 4
Town
:
Odense C
Postcode
:
5000
Country subdivision (NUTS)
:
Fyn
(
DK031
)
Country
:
Denmark
Additional information
:
The place of performance is divided between OUH and the datacentres in Vejle and Kolding. When OUH are moving to NewOUH, this place must be included in the place of performance. New OUH: Hestehaven 140, 5260 Odense S Sygehus Lillebælt (SLB): Beridderbakken 4, 7100 Vejle Regional IT, Kolding (datacenter): Sygehusvej 24, 6000 Kolding
5.1.3.
Estimated duration
Other duration
:
Unlimited
5.1.5.
Value
Estimated value excluding VAT
:
65 000 000,00
DKK
5.1.6.
General information
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA)
:
yes
Information about previous notices:
Identifier of the previous notice
:
139036-2024
Identifier of the previous notice
:
408799-2024
5.1.10.
Award criteria
Criterion:
Type:
Price
Name
:
Price
Description
:
Based on an evaluation technical price.
Category of award weight criterion:
Weight (percentage, exact)
Award criterion number
:
30
Criterion:
Type:
Quality
Name
:
Quality
Description
:
Quality outlined with the sub-criterion "Quality of the Solution".
Category of award weight criterion:
Weight (percentage, exact)
Award criterion number
:
50
Criterion:
Type:
Quality
Name
:
Delivery
Description
:
Delivery outlined with the sub-criterias "Time Schedule and Project Deliveries" and "Governance".
Category of award weight criterion:
Weight (percentage, exact)
Award criterion number
:
20
5.1.15.
Techniques
Framework agreement
:
No framework agreement
Information about the dynamic purchasing system
:
No dynamic purchase system
Electronic auction
:
no
5.1.16.
Further information, mediation and review
Review organisation
:
Klagenævnet for Udbud
Information about review deadlines
:
Pursuant to Section 3 of the Danish Consolidation Act No 593 of 2.6.2016 on the Complaints Board for Public Procurement (available at www.retsinformation.dk), the following time limits for filing a complaint apply: Complaints regarding a candidate not being pre-qualified must be filed with the Complaints Board for Public Procurement within 20 calendar days starting the day after the contracting authority has sent notification to the candidates involved, cf. § 7(1) of the Act on The Complaints Board for Public Procurement, provided that the notification includes a short account of the relevant reasons for the decision. Other complaints must in accordance with § 7(2) of the Act on the Complaints Board for Public Procurement be filed with the Complaints Board for Public Procurement within: 1) 45 calendar days after the contracting authority has published a contract award notice in the Official Journal of the European Union (with effect from the day following the publication date); 2) 20 calendar days starting the day after the contracting authority has published a notice concerning its decision to uphold the contract, cf. § 185(2) of the Public Procurement Act. The complainant must pay a fee of 20.000 DKK when filing a complaint with the Complaints Board. The complainant must inform the contracting authority of the complaint in writing at the latest simultaneously with the lodge of the complaint to the Complaints Board for Public Procurement stating whether the complaint has been lodged in the standstill period, cf. § 6(4) of the Act on the Complaints Board for Public Procurement. If the complaint has not been lodged in the standstill period, the complainant must also state whether it is requested that the appeal is granted delaying effect, cf. § 12(1) of the said Act. The email of the Complaints Board for Public Procurement is stated below. The Complaints Board for Public Procurement’s own guidance note concerning complaints is available at the internet address stated below.
Organisation providing information concerning the general regulatory framework for taxes applicable in the place where the contract is to be performed
:
Konkurrence- og Forbrugerstyrelsen
Organisation providing information concerning the general regulatory framework for environmental protection applicable in the place where the contract is to be performed
:
Konkurrence- og Forbrugerstyrelsen
Organisation providing information concerning the general regulatory framework for employment protection and working conditions applicable in the place where the contract is to be performed
:
Konkurrence- og Forbrugerstyrelsen
Organisation providing additional information about the procurement procedure
:
The Region of Southern Denmark
Organisation providing offline access to the procurement documents
:
The Region of Southern Denmark
Organisation providing more information on the review procedures
:
Konkurrence- og Forbrugerstyrelsen
TED eSender
:
Mercell Holding ASA
6.
Results
Value of all contracts awarded in this notice
:
30 352 289,48
DKK
6.1.
Result lot ldentifier
:
LOT-0000
Winner selection status
:
At least one winner was chosen.
6.1.2.
Information about winners
Winner
:
Official name
:
RaySearch Laboratories AB
Tender
:
Tender identifier
:
RaySearch Laboratories AB
Identifier of lot or group of lots
:
LOT-0000
Value of the tender
:
30 352 289,48
DKK
Contract information:
Identifier of the contract
:
Contract on Treatment Planning System
Title
:
Contract on Treatment Planning System
Date of the conclusion of the contract
:
25/03/2025
6.1.4.
Statistical information
:
Received tenders or requests to participate
:
Type of received submissions
:
Requests to participate
Number of tenders or requests to participate received
:
2
Type of received submissions
:
Tenders
Number of tenders or requests to participate received
:
2
8.
Organisations
8.1.
ORG-0001
Official name
:
The Region of Southern Denmark
Registration number
:
29190909
Postal address
:
Kløvervænget 30, Indgang 216
Town
:
Odense C
Postcode
:
5000
Country subdivision (NUTS)
:
Fyn
(
DK031
)
Country
:
Denmark
Contact point
:
Mette Stavnskær
Telephone
:
+45 23 36 90 63
Roles of this organisation
:
Buyer
Organisation providing additional information about the procurement procedure
Organisation providing offline access to the procurement documents
8.1.
ORG-0002
Official name
:
Klagenævnet for Udbud
Registration number
:
ORG-37795526
Postal address
:
Toldboden 2
Town
:
Viborg
Postcode
:
8800
Country subdivision (NUTS)
:
Vestjylland
(
DK041
)
Country
:
Denmark
Contact point
:
Klagenævnet for Udbud
Telephone
:
+45 72405600
Roles of this organisation
:
Review organisation
8.1.
ORG-0003
Official name
:
Konkurrence- og Forbrugerstyrelsen
Registration number
:
ORG-10294819
Postal address
:
Carl Jacobsens Vej 35
Town
:
Valby
Postcode
:
2500
Country subdivision (NUTS)
:
Byen København
(
DK011
)
Country
:
Denmark
Contact point
:
Konkurrence- og Forbrugerstyrelsen
Telephone
:
+45 41715000
Roles of this organisation
:
Organisation providing more information on the review procedures
Organisation providing information concerning the general regulatory framework for taxes applicable in the place where the contract is to be performed
Organisation providing information concerning the general regulatory framework for environmental protection applicable in the place where the contract is to be performed
Organisation providing information concerning the general regulatory framework for employment protection and working conditions applicable in the place where the contract is to be performed
8.1.
ORG-0004
Official name
:
RaySearch Laboratories AB
Registration number
:
SE556322615701
Postal address
:
Eugeniavägen 18
Town
:
Stockholm
Postcode
:
11368
Country subdivision (NUTS)
:
Stockholms län
(
SE110
)
Country
:
Sweden
Telephone
:
+46 8 510 530 00
Roles of this organisation
:
Tenderer
Winner of these lots
:
LOT-0000
8.1.
ORG-0005
Official name
:
Mercell Holding ASA
Registration number
:
980921565
Postal address
:
Askekroken 11
Town
:
Oslo
Postcode
:
0277
Country subdivision (NUTS)
:
Oslo
(
NO081
)
Country
:
Norway
Contact point
:
eSender
Telephone
:
+47 21018800
Fax
:
+47 21018801
Roles of this organisation
:
TED eSender
Notice identifier/version
:
02b0b957-8034-40f0-a9c6-22971b302527
-
01
Form type
:
Result
Notice type
:
Contract or concession award notice – standard regime
Notice subtype
:
29
Notice dispatch date
:
26/03/2025
08:01:34 (UTC)
Notice dispatch date (eSender)
:
26/03/2025
20:02:26 (UTC)
Languages in which this notice is officially available
:
English
Notice publication number
:
199603-2025
OJ S issue number
:
62/2025
Publication date
:
28/03/2025
BREAKING