Tender regarding Contract regarding Openstack, CEPH and OKD Container Support

1.1.

Buyer

Official name : Styrelsen for It og Læring

Email : MIMO@poulschmith.dk

Legal type of the buyer : Central government authority

Activity of the contracting authority : Education

2.1.

Procedure

Title : Tender regarding Contract regarding Openstack, CEPH and OKD Container Support

Description : The contracting authority has conducted a tender with the following description: The National Agency for IT and Learning (the Customer) currently have three installations of the Open Source Cloud Computing Infrastructure platform Openstack in use (called: OS1, OS2 and OS3). The Customer also have four installations of OKD, the community project of the Kubernetes platform Redhat Openshift, installed on top of OS1 and OS3, a dev cluster and an ops cluster on each cloud. The Openstack clouds are located physically in two datacenters, DC1 and DC2, where OS1 and OS2 are located in DC1, and OS3 is in DC2. All Openstack is currently running on Lenovo Hardware using a Charmed based Openstack installation on Ubuntu LTS releases 20.04 and 22.04. The Openstack version is the Canonical LTS version Yoga. The storage backend of Openstack is handled by the Open Source distributed storage system Ceph. OS1 and OS3 is with dedicated storagenodes, and OS2 with hyperconverged nodes. The purpose of this tender is to establish a contract for the delivery of a services regarding remotely managed private cloud of the Customer’s OpenStack and CEPH environment as well as its OKD container platform. The selected Supplier will be responsible for providing services in accordance with the Customer’s requirements, as outlined in the procurement documents. The contract covers the following main services: a) Transition Services, b) Continuing Services, c) Services per Order and d) Consultancy Services. Ad a) Transition Services: The Supplier shall deliver Transition In immediately after contract signing. During Transition In the Supplier shall deliver the services necessary for the Supplier to take over the responsibility for delivering Continuing Services, Services per Order and Consultancy Services. As part of Transition, the Supplier shall pass the tests described in the contract. Upon contract termination (regardless of the cause), and if requested by the Customer, the Supplier shall deliver Transition Out services. Transition Out shall include assistance in the transition of the Services to a new supplier, ensuring the transfer of relevant information, including documentation, configuration details, data etc. Ad b) Continuing Services: The Customer requires full monitoring and operational support, including upgrades, updates and security patches to the latest version of CEPH and OpenStack and the underlying Ubuntu operating system (typically LTS versions). In this regard, the Supplier shall provide end-to-end support for the technology stack 24/7/365. The Supplier shall also be responsible for all other tasks that are a natural part of tending the environment, including the ongoing and preventive maintenance as well as the incident management. The Customer shall be responsible for managing guest (instances) and Customer pods in the OpenStack environment, as well as the management of hardware. Ad c) Services per order: Upon the Customer’s request, the Supplier shall provide recurring installations of OKD cluster at fixed prices. Additionally, the Supplier shall provide support and incident management related to OKD platform, as well as commissioning and decommissioning of compute nodes in OpenStack. Services per Order shall only be delivered upon the Customer’s order. Ad d) Consultancy Services: The Supplier must be capable of delivering time-based services related to OpenStack, CEPH, OKD (not covered by Continuing Services or Services per Order). Consulting services may include analysis and other specialized tasks or projects related to the Customer’s OpenStack, CEPH and OKD environment.

Procedure identifier : ccfc89db-af4d-4c8b-865d-0ce3d2c1b082

Previous notice : da902f06-762f-4c8a-876b-7d3d8ef5c79a-01

Internal identifier : STIL

Type of procedure : Open

The procedure is accelerated : no

Main features of the procedure : The tender procedure is conducted as an open tender in accordance with the Danish Public Procurement Act (Act No. 1564 of 15 December 2015 as amended), which implements the Public Procurement Directive (Directive 2014/24/EU). Reference is made to the tender documents for more information about the procedure.

2.1.1.

Purpose

Main nature of the contract : Services

Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support

Additional classification ( cpv ): 72200000 Software programming and consultancy services, 72500000 Computer-related services, 72600000 Computer support and consultancy services, 72610000 Computer support services, 72900000 Computer back-up and catalogue conversion services

2.1.2.

Place of performance

Anywhere

Additional information : The Supplier’s Services shall be delivered remote (e.g. from the Supplier’s own premises), including via telephone and the internet to the extent natural for the service in question. However, the Customer expects that Supplier will need at least two Days for a physical meeting at the Customer’s office in Copenhagen or Aarhus as part of Transition In. Reference is made to the Contract.

2.1.3.

Value

Estimated value excluding VAT : 35 000 000,00 DKK

2.1.4.

General information

Call for competition is terminated

Legal basis :

Directive 2014/24/EU

Danish Public Procurement Act - The tender procedure is covered by the Danish Public Procurement Act (Act No. 1564 of 15 December 2015 as amended), which implements the Public Procurement Directive (Directive 2014/24/EU).

5.1.

Lot : LOT-0000

Title : Tender regarding Contract regarding Openstack, CEPH and OKD Container Support

Description : The contracting authority has conducted a tender with the following description: The National Agency for IT and Learning (the Customer) currently have three installations of the Open Source Cloud Computing Infrastructure platform Openstack in use (called: OS1, OS2 and OS3). The Customer also have four installations of OKD, the community project of the Kubernetes platform Redhat Openshift, installed on top of OS1 and OS3, a dev cluster and an ops cluster on each cloud. The Openstack clouds are located physically in two datacenters, DC1 and DC2, where OS1 and OS2 are located in DC1, and OS3 is in DC2. All Openstack is currently running on Lenovo Hardware using a Charmed based Openstack installation on Ubuntu LTS releases 20.04 and 22.04. The Openstack version is the Canonical LTS version Yoga. The storage backend of Openstack is handled by the Open Source distributed storage system Ceph. OS1 and OS3 is with dedicated storagenodes, and OS2 with hyperconverged nodes. The purpose of this tender is to establish a contract for the delivery of a services regarding remotely managed private cloud of the Customer’s OpenStack and CEPH environment as well as its OKD container platform. The selected Supplier will be responsible for providing services in accordance with the Customer’s requirements, as outlined in the procurement documents. The contract covers the following main services: a) Transition Services, b) Continuing Services, c) Services per Order and d) Consultancy Services. Ad a) Transition Services: The Supplier shall deliver Transition In immediately after contract signing. During Transition In the Supplier shall deliver the services necessary for the Supplier to take over the responsibility for delivering Continuing Services, Services per Order and Consultancy Services. As part of Transition, the Supplier shall pass the tests described in the contract. Upon contract termination (regardless of the cause), and if requested by the Customer, the Supplier shall deliver Transition Out services. Transition Out shall include assistance in the transition of the Services to a new supplier, ensuring the transfer of relevant information, including documentation, configuration details, data etc. Ad b) Continuing Services: The Customer requires full monitoring and operational support, including upgrades, updates and security patches to the latest version of CEPH and OpenStack and the underlying Ubuntu operating system (typically LTS versions). In this regard, the Supplier shall provide end-to-end support for the technology stack 24/7/365. The Supplier shall also be responsible for all other tasks that are a natural part of tending the environment, including the ongoing and preventive maintenance as well as the incident management. The Customer shall be responsible for managing guest (instances) and Customer pods in the OpenStack environment, as well as the management of hardware. Ad c) Services per order: Upon the Customer’s request, the Supplier shall provide recurring installations of OKD cluster at fixed prices. Additionally, the Supplier shall provide support and incident management related to OKD platform, as well as commissioning and decommissioning of compute nodes in OpenStack. Services per Order shall only be delivered upon the Customer’s order. Ad d) Consultancy Services: The Supplier must be capable of delivering time-based services related to OpenStack, CEPH, OKD (not covered by Continuing Services or Services per Order). Consulting services may include analysis and other specialized tasks or projects related to the Customer’s OpenStack, CEPH and OKD environment.

Internal identifier : STIL

5.1.1.

Purpose

Main nature of the contract : Services

Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support

Additional classification ( cpv ): 72200000 Software programming and consultancy services, 72500000 Computer-related services, 72600000 Computer support and consultancy services, 72610000 Computer support services, 72900000 Computer back-up and catalogue conversion services

5.1.2.

Place of performance

Anywhere

Additional information : The Supplier’s Services shall be delivered remote (e.g. from the Supplier’s own premises), including via telephone and the internet to the extent natural for the service in question. However, the Customer expects that Supplier will need at least two Days for a physical meeting at the Customer’s office in Copenhagen or Aarhus as part of Transition In. Reference is made to the Contract.

5.1.3.

Estimated duration

Duration : 72 Months

5.1.4.

Renewal

Maximum renewals : 2

Other information about renewals : The estimated duration of the agreement put out for tender is inclusive of the extension option. 48 months constitutes the ordinary term of the agreement, while the remaining 24 months constitutes the extension period of the agreement. The agreement may be extended by 2 times 12 months.

5.1.5.

Value

Estimated value excluding VAT : 35 000 000,00 DKK

5.1.6.

General information

Procurement Project not financed with EU Funds.

The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.10.

Award criteria

Criterion:

Type: Price

Name : Price

Description : Reference is made to the tender documents

Category of award weight criterion: Weight (percentage, exact)

Award criterion number : 30,00

Criterion:

Type: Quality

Name : Quality

Description : Reference is made to the tender documents

Category of award weight criterion: Weight (percentage, exact)

Award criterion number : 70,00

5.1.15.

Techniques

Framework agreement :

No framework agreement

Information about the dynamic purchasing system :

No dynamic purchase system

Electronic auction : no

5.1.16.

Further information, mediation and review

Review organisation : Klagenævnet for Udbud

Information about review deadlines : Pursuant to the Danish Act on the Complaints Board for Public Procurement, etc. (lov om Klagenævnet for Udbud m.v.) (the Act is available (in Danish) at www.retsinformation.dk), the following deadlines apply to the lodging of complaints: 1) 45 calendar days after the contracting entity has published a notice in the Official Journal of the European Union that the contracting entity has entered into a contract. The deadline is calculated from the day after the day when the notice was published. 2) 30 calendar days calculated from the day after the day when the contracting entity has notified the candidates concerned that a contract based on a framework agreement with reopening of competition or a dynamic purchasing system has been entered into if the notification has included an explanation of the relevant grounds for the decision. 3) 6 months after the contracting entity entered into a framework agreement calculated from the day after the day when the contracting entity notified the candidates and tenderers concerned, see section 2(2) of the Act and section 171(4) of the Danish Public Procurement Act. 4) 20 calendar days calculated from the day after the contracting entity has submitted notification of its decision, see section 185(2) of the Danish Public Procurement Act. Not later than at the time of lodging a complaint with the Danish Complaints Board for Public Procurement, the complainant must notify the contracting entity in writing that a complaint has been lodged with the Danish Complaints Board for Public Procurement and whether the complaint was lodged during the standstill period, see section 6(4) of the Act. In cases where the complaint was not lodged within the standstill period, the complainant must furthermore indicate whether a suspensory effect of the complaint has been requested, see section 12(1) of the Act. The e-mail address of the Complaints Board for Public Procurement is nh@naevneneshus.dk. The Complaints Board’s own complaints procedure is available at https://naevneneshus.dk/start-din-klage/klagenaevnet-for-udbud/vejledning/.

Organisation providing information concerning the general regulatory framework for taxes applicable in the place where the contract is to be performed : Konkurrence- og Forbrugerstyrelsen

Organisation providing additional information about the procurement procedure : Styrelsen for It og Læring

Organisation providing offline access to the procurement documents : Styrelsen for It og Læring

Organisation providing more information on the review procedures : Konkurrence- og Forbrugerstyrelsen

Organisation whose budget is used to pay for the contract : Styrelsen for It og Læring

Organisation executing the payment : Styrelsen for It og Læring

Organisation signing the contract : Styrelsen for It og Læring

Value of all contracts awarded in this notice : 35 000 000,00 DKK

6.1.

Result lot identifier : LOT-0000

Winner selection status : At least one winner was chosen.

6.1.2.

Information about winners

Winner :

Official name : Fairbanks B.V.

Tender :

Tender identifier : Tender regarding Contract regarding Openstack, CEPH and OKD Container Support

Identifier of lot or group of lots : LOT-0000

Value of the tender : 35 000 000,00 DKK

Concession value:

The tender is a variant : no

Subcontracting : Yes

Subcontracting value is known : no

Subcontracting percentage is known : no

Contract information:

Identifier of the contract : Tender regarding Contract regarding Openstack, CEPH and OKD Container Support

Date on which the winner was chosen : 07/08/2025

Date of the conclusion of the contract : 22/08/2025

Organisation signing the contract : Styrelsen for It og Læring

6.1.4.

Statistical information :

Received tenders or requests to participate :

Type of received submissions : Tenders

Number of tenders or requests to participate received : 3

8.1.

ORG-0001

Official name : Styrelsen for It og Læring

Registration number : 13223459

Department : Styrelsen for It og Læring

Postal address : Teglholmsgade 1

Town : København SV

Postcode : 2450

Country subdivision (NUTS) : Byen København ( DK011 )

Country : Denmark

Contact point : KAPS - Mikkel Mølgaard

Email : MIMO@poulschmith.dk

Telephone : +45 22336597

Buyer profile : https://eu.eu-supply.com/ctm/company/companyinformation/index/281426

Roles of this organisation :

Buyer

Organisation providing additional information about the procurement procedure

Organisation providing offline access to the procurement documents

Organisation signing the contract

Organisation whose budget is used to pay for the contract

Organisation executing the payment

8.1.

ORG-0002

Official name : Klagenævnet for Udbud

Registration number : 37795526

Postal address : Nævnenes Hus, Toldboden 2

Town : Viborg

Postcode : 8800

Country subdivision (NUTS) : Vestjylland ( DK041 )

Country : Denmark

Email : klfu@naevneneshus.dk

Telephone : +45 72405600

Internet address : https://klfu.naevneneshus.dk/

Roles of this organisation :

Review organisation

8.1.

ORG-0003

Official name : Konkurrence- og Forbrugerstyrelsen

Registration number : 10294819

Postal address : Carl Jacobsens Vej 35

Town : Valby

Postcode : 2500

Country subdivision (NUTS) : Københavns omegn ( DK012 )

Country : Denmark

Email : kfst@kfst.dk

Telephone : +45 41715000

Internet address : http://www.kfst.dk

Roles of this organisation :

Organisation providing more information on the review procedures

Organisation providing information concerning the general regulatory framework for taxes applicable in the place where the contract is to be performed

8.1.

ORG-0004

Official name : Fairbanks B.V.

Size of the economic operator : Micro, small, or medium

Registration number : 32102827

Postal address : Stationsplein

Town : Baarn

Postcode : 3743 KM

Country subdivision (NUTS) : Het Gooi en Vechtstreek ( NL327 )

Country : Netherlands

Email : m.manten@fairbanks.nl

Telephone : +31 88 5454900

Roles of this organisation :

Tenderer

Winner of these lots : LOT-0000

8.1.

ORG-0005

Official name : Mercell Holding ASA

Registration number : 980921565

Postal address : Askekroken 11

Town : Oslo

Postcode : 0277

Country subdivision (NUTS) : Oslo ( NO081 )

Country : Norway

Contact point : eSender

Email : publication@mercell.com

Telephone : +47 21018800

Fax : +47 21018801

Internet address : http://mercell.com/

Roles of this organisation :

TED eSender

Notice identifier/version : e77640e1-0761-4891-84dc-68de6c8a86bf - 01

Form type : Result

Notice type : Contract or concession award notice – standard regime

Notice subtype : 29

Notice dispatch date : 01/09/2025 09:07:51 (UTC) Western European Time, GMT

Notice dispatch date (eSender) : 01/09/2025 09:30:42 (UTC) Western European Time, GMT

Languages in which this notice is officially available : English

Notice publication number : 570930-2025

OJ S issue number : 167/2025

Publication date : 02/09/2025

Fakta om udbudet

Tender regarding Contract regarding Openstack, CEPH and OKD Container Support

Styrelsen for It og Læring