Fakta om udbudet

EU-nr

2019/S 052-119496

Offentliggjort

14.03.2019

Udbudstype

Udbud med forhandling uden forudgående offentliggørelse

Udbyder

Aarhus Universitet

Vindere

(14.03.2019)
Bruker France S.A.S
Wissembourg

Upgrade of current system (Two-Photon Ultima-IV) and installation of an additional microscope head

Aarhus Universitet

Voluntary ex ante transparency notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority/entity

I.1) Name and addresses

Aarhus Universitet
311 19 103
Trøjborgvej 82-84
Aarhus C
8000
Denmark
Contact person: Martin Winther Bolet
Telephone: +45 93521783
E-mail: mwb@au.dk
NUTS code: DK042

Internet address(es):

Main address: www.au.dk

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title:

Upgrade of current system (Two-Photon Ultima-IV) and installation of an additional microscope head

II.1.2) Main CPV code

38000000

II.1.3) Type of contract

Supplies

II.1.4) Short description:

Aarhus University wants to upgrade current microscope system.

We believe that the upgrade of the “Ultima-IV” can only be done by the same company since they are the only providers of the enhancements that we require of the system. Beside the microscope is designed and programmed to work with their operating software. It would be a major risk to switch to another software since many projects rely on the continued functionalities of this system.

Regarding the new microscope head, it has to share the lasers and the current optical path of the Ultima-IV. In this context and since the new microscope head has to work as an extension of the existing system, it is essential to have the new acquisition system delivered from the same company.

II.1.6) Information about lots

This contract is divided into lots: no

II.1.7) Total value of the procurement (excluding VAT)

Value excluding VAT: 1 860 000.00 DKK

II.2) Description

II.2.1) Title:

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

NUTS code: DK

II.2.4) Description of the procurement:

Aarhus University wants to upgrade current microscope system.

We believe that the upgrade of the “Ultima-IV” can only be done by the same company since they are the only providers of the enhancements that we require of the system. Beside the microscope is designed and programmed to work with their operating software it would be a major risk to switch to another software since many projects rely on the continued functionalities of this system.

Major re-arrangement of the current optical setting to be able to connect and share the optical path of the Ultima-IV. Currently, the optical path is designed to work with only one microscope head. Re-arranging the optical path for a new microscope head will require significant coordination between the two microscope heads, with our current and soon-to-be upgraded system having the priority in case a conflict occurs. It is almost impossible to coordinate this if we choose two different solutions and we fear that the responsibility for the interface between the two heads will be "no man's land" leading to delays and suboptimal functionality.

Regarding the homogenization of postprocessing programming:

After the acquisition of data, we need to process it with an established programming pipeline that has taken years to set up in our group. This pipeline is based on input files which are loaded directly from the system. Setting up a microscope head from another system would necessarily require the installation of acquisition software from another company, which will deliver raw data files in another format. We would then need to homogenize the output format of both systems to be able to use our existing processing pipeline. Due to the function of the system as a multiuser entity, we aim to provide the users the facility to be able to scan with any of the scanners available (any of both microscopes). Working with two different output formats would be very time consuming and difficult, and to homogenize these will require a substantial programming effort with no guarantee of optimal performance.

II.2.5) Award criteria

Price

II.2.11) Information about options

Options: no

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14) Additional information

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Negotiated procedure without prior publication

The works, supplies or services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons

Explanation:

Aarhus University wants to upgrade current microscope system.

We believe that the upgrade of the “Ultima-IV” can only be done by the same company since they are the only providers of the enhancements that we require of the system. Beside the microscope is designed and programmed to work with their operating software it would be a major risk to switch to another software since many projects rely on the continued functionalities of this system. there is therefore only one supplier that is able to meet our needs to the described system.

IV.1.3) Information about framework agreement

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Section V: Award of contract/concession

V.2) Award of contract/concession

V.2.1) Date of contract award decision:

23/01/2019

V.2.2) Information about tenders

The contract has been awarded to a group of economic operators: no

V.2.3) Name and address of the contractor/concessionaire

Bruker France S.A.S
Wissembourg
France
NUTS code: FR

The contractor/concessionaire will be an SME: no

V.2.4) Information on value of the contract/lot/concession (excluding VAT)

Total value of the contract/lot/concession: 1 860 000.00 DKK

V.2.5) Information about subcontracting

Section VI: Complementary information

VI.3) Additional information:

VI.4) Procedures for review

VI.4.1) Review body

Klagenævnet for Udbud
Toldboden 2
Viborg
8800
Denmark
Telephone: +45 72405708
E-mail: klfu@naevneneshus.dk

Internet address: https://erhvervsstyrelsen.dk/klagenaevnet-for-udbud

VI.4.2) Body responsible for mediation procedures

VI.4.3) Review procedure

VI.4.4) Service from which information about the review procedure may be obtained

Konkurrence- og Forbrugerstyrelsen
Carl Jacobsens Vej 35
Valby
2500
Denmark
Telephone: +45 4171500
E-mail: kfst@kfst.dk

VI.5) Date of dispatch of this notice:

11/03/2019

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Fakta om udbudet

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Upgrade of current system (Two-Photon Ultima-IV) and installation of an additional microscope head

Aarhus Universitet

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