Fakta om udbudet

EU-nr

2019/S 120-294242

Offentliggjort

25.06.2019

Udbudstype

Offentligt udbud

Bestilling af materiale

http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=243896&B=DR

Udbyder

Opdateringer

Annullering

(02.12.2019)

Link til annullering

All of the offers received contained errors in the ESPD. Due to the wording of either the tender specifications or the Danish Public Procurement Act it was not possible for the tenders to make the necessary adjustments in their ESPD. Hence all the offers received have been assessed as not fulfilling the general suitability and non-compliant.
In view of this the tender is canceled.

Digitization of 1/4" audio tapes

DR

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses

DR
62786515
Emil Holms Kanal 20
Copenhagen
0999
Denmark
Contact person: Peter Roepstorff
Telephone: +45 28542227
E-mail: proe@dr.dk
NUTS code: DK011

Internet address(es):

Main address: http://www.dr.dk

Address of the buyer profile: https://eu.eu-supply.com/ctm/Company/CompanyInformation/Index/81416

I.2) Information about joint procurement

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=243896&B=DR

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=243896&B=DR

Tenders or requests to participate must be submitted to the abovementioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Other activity: Media Business

Section II: Object

II.1) Scope of the procurement

II.1.1) Title:

Digitization of 1/4" audio tapes

II.1.2) Main CPV code

72000000

II.1.3) Type of contract

Services

II.1.4) Short description:

With this EU-Tender DR will digitize a large collection of ¼” audio tapes. The collection consists of estimated 152 000-188 000 tapes containing 60 000-75 000 hours of recordings; mainly published material. The project consists of barcoding, packing, transporting, digitizing and destroying the audio tapes after the digitalization. DR’s large collection of ¼" audio tapes must be digitized to preserve it as a cultural heritage. The collection consists mainly of published material. Also, DR’s archive located at TV Byen, Søborg, Denmark, needs to be vacated by 1.3.2020. In order to store the remaining DR collections at DR’s main facility at DR Byen, Copenhagen, Denmark, the ¼” audio tape collection needs to be migrated to digital format and the physical carriers discarded. This needs to be done without loss of media essence or metadata.

II.1.5) Estimated total value

II.1.6) Information about lots

This contract is divided into lots: no

II.2) Description

II.2.1) Title:

II.2.2) Additional CPV code(s)

72310000

72314000

72317000

72319000

II.2.3) Place of performance

NUTS code: DK011

NUTS code: DK01

II.2.4) Description of the procurement:

— The tapes are from 1950s to 2006. It is mainly published programs within all genres. However, it also includes unpublished productions, e.g. concerts recordings,

— The tapes are from various manufacturers,

— The tapes are on reels, not cores,

— The reels are mostly 10” (app. 80 %) and 7” (app. 20 %). A small amount is 5” (<5 %),

— Each tape is held in a cardboard box. Each box may also hold paper describing the contents of the tape, small booklets, and other audio formats than a ¼" audio tape,

— The speeds of the recordings are 15” and 7½”. A small sub-collection may run at lower speed,

— Telcom noise reduction is widely used on tapes from the 1980s and forward,

— Labels on the boxes are often not well attached,

— Overall, the tapes are in good condition and recordings are of broadcast quality done by professional technicians,

— All boxes that are easily identified as other formats than ¼” tapes will be removed by DR before the packing starts. But some smaller formats are stored in ¼” audio tape boxes and are therefore not easily located.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/10/2019

End: 01/10/2023

This contract is subject to renewal: yes

Description of renewals:

DR may extend this contract with 1 year. If DR wishes to extend this contract, DR must give the Supplier notice hereof no later than 3 months before expiry of the contract.

II.2.10) Information about variants

Variants will be accepted: no

II.2.11) Information about options

Options: no

II.2.12) Information about electronic catalogues

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14) Additional information

The tender is not suited for division. There is a need for coherence between the sorting, labelling and the successive digitization. Not dividing the contract will secure synergy between these 3 processes.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

List and brief description of selection criteria:

The Tenderer’s references from other projects or subcontractors to prove technical capacity:

The references must describe minimum one and maximum 3 digitalization projects conducted by the Tenderer in the period from 1.1.2016 to 1.1.2019.

It is not a requirement, that a project was started and/or completed during the time period, but the project must have been in operation for at least one year during the period stated above. This means projects initiated prior to the period and projects completed after the end of the period can be included, if they have had a duration of at least one year during the period stated above.

The references must document relevant experience with:

— Digitization of at least 30 000 audiovisual tapes in one project,

— Digitization of 1/4” audio tapes.

The references must be described in the ESPD and cannot be attached as an annex or attachment. The description of the references in the ESPD is the final documentation.

The description text for each reference must have a maximum of 800 words in the ESPD. This is equivalent to approx. two A4 pages in a Word document. It is the Tenderer’s responsibility to ensure that the individual reference do not exceed 800 words in the ESPD. If the description of a reference exceeds the maximum of 800 words, the contracting authority will only include the first 800 words in its assessment.

The description of references must include the following information:

— The name of the project,

— The name and email address of the project leader of the service provider,

— The name and email address of the project leader of the tenderer,

— The formats and number of tapes,

— The output file format (container and codec),

— The encoder or encoders (brand and type) used for digitization,

— The start date and end date of the project,

— A description of how the project was conducted.

Minimum level(s) of standards possibly required:

The references must describe minimum one and maximum three digitalization projects conducted by the Tenderer in the period from 1.1.2016 to 1.1.2019.

III.1.5) Information about reserved contracts

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

III.2.2) Contract performance conditions:

III.2.3) Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6) Information about electronic auction

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 25/07/2019

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4) Languages in which tenders or requests to participate may be submitted:

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

IV.2.7) Conditions for opening of tenders

Date: 25/07/2019

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: no

VI.2) Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information:

VI.4) Procedures for review

VI.4.1) Review body

Klagenævnet for Udbud
Nævnenes Hus, Toldboden 2
Viborg
8800
Denmark
Telephone: +45 72405600
E-mail: klfu@naevneneshus.dk

Internet address: http://naevneneshus.dk/tart-din-klage/klagenaevnet-for-udbud

VI.4.2) Body responsible for mediation procedures

VI.4.3) Review procedure

VI.4.4) Service from which information about the review procedure may be obtained

Konkurrence- og Forbrugerstyrelsen
Carl Jacobsens Vej 35
Valby
2500
Denmark
Telephone: +45 41715000
E-mail: kfst@kfst.dk

Internet address: http://www.kfst.dk

VI.5) Date of dispatch of this notice:

21/06/2019