Fakta om udbudet

EU-nr

2020/S 038-090745

Offentliggjort

24.02.2020

Udbudstype

Udbud med forhandling uden forudgående offentliggørelse

Udbyder

University of Copenhagen

Vindere

(24.02.2020)
Picturae BV
J. Duikerweg 14
1703 DH Heerhugowaard

Acquisition of Digitization Services

University of Copenhagen

Voluntary ex ante transparency notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority/entity

I.1) Name and addresses

Official name: University of Copenhagen
Postal address: Nørregade 10
Town: Copenhagen
NUTS code: DK011
Postal code: 1017
Country: Denmark
Contact person: Jens Hoejer Larsen
E-mail: jens.hoejer.larsen@adm.ku.dk

Internet address(es):

Main address: www.oko-okonomi@adm.ku.dk

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title:

Acquisition of Digitization Services

II.1.2) Main CPV code

72312000

II.1.3) Type of contract

Services

II.1.4) Short description:

Acquisition of digitization services for the Greenlandic Herbarium collections for the Natural History Museum of Denmark, University of Copenhagen.

II.1.6) Information about lots

This contract is divided into lots: no

II.1.7) Total value of the procurement (excluding VAT)

Value excluding VAT: 1 831 091.27 DKK

II.2) Description

II.2.1) Title:

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

NUTS code: DK011

II.2.4) Description of the procurement:

Acquisition of digitization services for the Greenlandic Herbarium collections, including specimen high-resolution imaging following the ‘digistreet’ workflow, label transcription, specialized handling and transport of approx. 181 000 specimens.

The contracting institution is The Natural History Museum of Denmark (SNM), which is a department under the University of Copenhagen and is responsible for maintaining and building up natural history collections, for carrying out research in the natural sciences, and natural history education and outreach. SNM houses 14 000 000 specimens, collected over 4 centuries, which form the basis of the museum’s research, teaching and outreach efforts, as well as being vital to the international research community. The digitization of the Museum’s collections is being prioritized as a means to increase access and share data and benefits for these priceless specimens.

II.2.5) Award criteria

II.2.11) Information about options

Options: no

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14) Additional information

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Negotiated procedure without prior publication

The works, supplies or services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons

Explanation:

Picturae has developed a unique pipeline (including specialized software and workflows) for digitizing herbarium collections — the one-of-a-kind ‘herbarium digistreet’ method. Picturea has processed over 10 000 000 herbarium sheets from some of the world’s largest and oldest herbarium collections, and have been considered the most innovative company in the world for the digitization of delicate natural history specimens. Their specialized equipment and extensive experience make their services truly unique.

Picturae has extensive experience handling and imaging priceless natural and cultural history museum objects. They have also digitized 30 000 herbarium specimens from the Natural History Museum of Denmark (SNM), and SNM can attest that they provide the highest possible standards in specimen care and customer service. Based on prior contracts with Picturae, SNM fully trusts that their irreplaceable specimens will be given the best care and treatment during the digitization process. Furthermore, their work flow and processing times are incredibly fast and efficient, meaning that valuable specimens are returned to the Museum in a very short time.

IV.1.3) Information about framework agreement

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Section V: Award of contract/concession

V.2) Award of contract/concession

V.2.1) Date of contract award decision:

17/02/2020

V.2.2) Information about tenders

The contract has been awarded to a group of economic operators: no

V.2.3) Name and address of the contractor/concessionaire

Official name: Picturae BV
Postal address: J. Duikerweg 14
Town: Heerhugowaard
NUTS code: NL32
Postal code: 1703 DH
Country: Netherlands
E-mail: j.bloothoofd@picturae.com
Telephone: +31 639421071

Internet address: www.picturae.com

The contractor/concessionaire will be an SME: yes

V.2.4) Information on value of the contract/lot/concession (excluding VAT)

Total value of the contract/lot/concession: 1 831 091.27 DKK

V.2.5) Information about subcontracting

Section VI: Complementary information

VI.3) Additional information:

VI.4) Procedures for review

VI.4.1) Review body

Official name: Danish Public Contracts Appeals Board
Postal address: Nævnenes Hus, Toldboden 2
Town: Viborg
Postal code: 8800
Country: Denmark
E-mail: klfu@naevneneshus.dk
Telephone: +45 72405600

Internet address: https://erhvervsstyrelsen.dk/klagenaevnet-for-udbud

VI.4.2) Body responsible for mediation procedures

VI.4.3) Review procedure

VI.4.4) Service from which information about the review procedure may be obtained

VI.5) Date of dispatch of this notice:

20/02/2020