Official name: Energinet Forretningsservice A/S
National registration number: 39 31 47 97
Postal address: Tonne Kjærsvej 65
Town: Fredericia
NUTS code: DK032 Sydjylland
Postal code: 7000
Country: Denmark
Contact person: Kirsten Ebstrup
E-mail: procurement@energinet.dk
Telephone: +45 70102244
Internet address(es):
Main address: https://eu.eu-supply.com/ctm/supplier/publictenders?B=ENERGINET
Address of the buyer profile: https://eu.eu-supply.com/ctm/Company/CompanyInformation/Index/228008

The contract is awarded by a central purchasing body

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=301276&B=ENERGINET

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=301276&B=ENERGINET

Tenders or requests to participate must be submitted to the abovementioned address

Electricity

Digital Whiteboard

Reference number: 21/03677 - 269587

72000000 IT services: consulting, software development, Internet and support

Services

The contracting authority wants to purchase a digital whiteboard. The contracting authority is looking for a SAAS solution which main purpose is to support virtual visual collaboration compared to collaboration at a physical whiteboard.

Value excluding VAT: 8 000 000.00 DKK

This contract is divided into lots: no

48517000 IT software package

48510000 Communication software package

48511000 Desktop communications software package

72300000 Data services

72200000 Software programming and consultancy services

72240000 Systems analysis and programming services

72250000 System and support services

72260000 Software-related services

NUTS code: DK Danmark

Main site or place of performance:

Tonne Kjærsvej 65, 7000 Fredericia.

The contracting authority wants to purchase a digital whiteboard. The contracting authority is looking for a SAAS solution which main purpose is to support virtual visual collaboration compared to collaboration at a physical whiteboard. The focal point of the system should be the Digital Whiteboard focusing on promoting digital collaboration, including processes from idea to implementation and presentation.

The frame agreement is tendered by Forretningsservice (part of the Energinet group). Forretningsservice serves as a central purchasing body awarding the frame agreement on behalf of the Energinet group.

Overview of participating companies within the Energinet group is available here:

https://energinet.dk/Om-os/Organisation/Organisationsdiagram

Price is not the only award criterion and all criteria are stated only in the procurement documents

Value excluding VAT: 8 000 000.00 DKK

Duration in months: 96

This contract is subject to renewal: no

Maximum number: 3

Objective criteria for choosing the limited number of candidates:

If more than 3 applicants fulfill the minimum requirements, cf. section III, the contracting authority will pre-qualify the 3 applicants who are evaluated as most qualified for the specific tendered assignment. Only these applicants will be invited to submit a tender. The selection of the applicants will be based on the submitted references. That is to which extend the reference(s) are assessed to be similar to the tendered assignment, cf. section II.2.4, in terms of comparability and relevance. As a result the number of references will not be the determining factor alone, but more importantly to which degree the specific forwarded references are comparable and relevant to the tendered assignment regarding solution and scope, especially concerning:

• scalability similar to the tendered assignment;

• support of virtual visual collaboration compared to collaboration at a physical whiteboard.

Variants will be accepted: no

Options: yes

Description of options:

Option of an enterprise solution that covers all employees (2 000 employees).

Companies in which Energinet SOV or another company in the Energinet group acquire half or more than half of the capital or have the authority to exercise half or more than half of the voting rights or has the right to manage the company’s business regardless of the official name during the term of the frame agreement will have an option to use the frame agreement.

The procurement is related to a project and/or programme financed by European Union funds: no

Please note that this is a negotiated procedure. with the exception of mandatory parts, the tender documents may as a result undergo changes as part of the negotiation process.

List and brief description of selection criteria:

The applicant must confirm the economic ability in the ESPD part IV.B: ‘Economic and financial standing’ with information from the latest annual report at the date of the application regarding the following economic indicators:

1) Equity (total equity incl. share capital, reserves, revaluation, retained earning etc.);

2) Equity ratio (equity/total assets).

If the applicant is relying on the capacities of one or more other entities (e.g. a parent or sister company or a subcontractor) or the applicant is a group of economic operators (e.g. a consortium) the information for the ESPD part IV.B must also be given in a separate ESPD from each of these entities, cf. section VI.3) ‘Additional information’. It is the sole responsibility of the applicant to secure that the minimum level(s) of standards required are reached when the applicant is relying on the capacity of other entities or when the applicant is a group of economic operators (e.g. a consortium).

Minimum level(s) of standards possibly required:

Concerning 1: Equity from the latest annual report at the date of application must be at least 33 pct. of DKK 4 000 000.

Concerning 2: Equity ratio from the latest annual report at the date of application must be at least 15 pct. If the equity ratio is between 10 pct. and 15 pct. the applicant can qualify if equity exceeds DKK 4 000 000.

List and brief description of selection criteria:

The applicant must include the up to 5 most comparable and relevant references undertaken in the past three (3) years as part of the application. The references must be stated in the ESPD part IV.C: ‘Technical and professional ability’. Undertaken in the past three (3) years implies that the reference must not have been completed prior to the date reached when counting 3 years backwards from the submission date for pre-qualification. References older than this will not be taken into consideration.

The references should include:

1) A specific description of the work performed for each reference, that is the type of task within virtual visual collaboration which has been solved by the delivery for the individual reference;

2) Number of users;

3) Contact information for the entity in question (including contact person);

4) Date of initiation and final delivery (day, month, year).

Any ambiguities and/or incomprehensibilities concerning the above information may have a negative effect on the selection of candidates, cf. section II.2.9). Please note the ‘description’ box can contain more text than is visible. I.e. it is possible to copy paste text into the box.

If the applicant is relying on the references of one or more other entities (e.g. a parent or sister company or a subcontractor) or the applicant is a group of economic operators (e.g. a consortium) the information for the ESPD part IV.C must also be given in a separate ESPD from each of these entities.

The number of references should not surpass a maximum of the 5 most comparable and relevant references. If the applicant is relying on the capacity of one or more other entities (e.g. a parent or sister company or a subcontractor) or the applicant is a group of economic operators (e.g. a consortium) the maximum number of references to be submitted must still be respected and cannot exceed 5 when combined. If more than 5 references are included, the Contracting Authority will only consider the 5 most recent references determined by date of final delivery.

List and brief description of rules and criteria:

The applicant must submit a completed version of the ESPD.

Applicants may not be subject to the mandatory grounds for exclusion, cf. the Danish Public Procurement Act (udbudsloven) Section 135 (1-3) and 136.

Please see section VI.3) ‘Additional information’ for further information regarding the ESPD. The application must be submitted through EU-Supply, cf. link in section I.1 in this TED announcement. Applications not submitted via EU-Supply or received after the deadline will not be accepted.

The contracting authority reserves the right to request the applicant to supplement, specify or complete the information submitted.

The information is stated in the tender documents.

The information is stated in the tender documents.

The information is stated in the tender documents.

The information is stated in the tender documents.

Negotiated procedure with prior call for competition

The procurement involves the establishment of a framework agreement

Framework agreement with a single operator

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

The procurement is covered by the Government Procurement Agreement: yes

Date: 28/05/2021

Local time: 12:00

English

Duration in months: 6 (from the date stated for receipt of tender)

This is a recurrent procurement: no

Electronic invoicing will be accepted

Electronic payment will be used

The applicant must submit a completed ESPD to apply for pre-qualification for this tender procedure. The ESPD for this tender can be found via EU-Supply. The ESPD must be completed in EU-Supply and submitted via ‘My Response’.

Please note:

— An applicant participating on its own, but relying on the capacities of one or more other entities (e.g. a parent or sister company or a subcontractor), must ensure that the application includes the applicant's own ESPD together with a separate ESPD from each of the entities it relies on with a completed part II: ‘Information concerning the economic operator’ and part III: ‘Exclusion grounds’ of the ESPD as well as the relevant information regarding part IV: ‘Selection criteria’ and part V: ‘Reduction of the number of qualified candidates’. The ESPD from each of the entities should be duly filled and signed by the entities concerned.

Further where an applicant wants to rely on the capacities of other entities, it shall prove to the contracting authority that it will have at its disposal the resources necessary, for example, by producing a commitment by those entities to that effect, which must be submitted as part of the final documentation.

— Where groups of economic operators, including temporary associations, participate together in the procurement procedure, a complete separate ESPD for each of the participating economic operators must be submitted.

Further the final documentation must include a signed declaration by all parties of the group of economic operators (joint venture, consortium or other) stating that all economic operators assume joint and several liabilities towards the contracting authority for the performance of the contract as a whole.

Official name: Klagenævntet for Udbud
Postal address: Nævnenes Hus, Toldboden 2
Town: Viborg
Postal code: 8800
Country: Denmark
E-mail: klfu@naevneneshus.dk
Telephone: +45 72405708
Internet address: https://naevneneshus.dk/start-din-klage/klagenaevnet-for-udbud/

Precise information on deadline(s) for review procedures:

Complaints regarding a candidate not being pre-qualified must be filed with The Complaints Board for Public Procurement within 20 calendar days starting the day after the contracting authority has sent notification to the candidates involved, provided that the notification includes a short account of the relevant reasons for the decision.

Other complaints must be filed with The Complaints Board for Public Procurement within:

1) 45 calendar days after the contracting authority has published a contract award notice in the Official Journal of the European Union (with effect from the day fol-lowing the publication date);

2) 30 calendar days starting the day after the contracting authority has informed the tenderers in question, that the contracting authority has entered into a contract based on a framework agreement through reopening of competition or a Dynamic Purchasing System, provided that the notification includes a short account of the relevant reasons for the decision;

3) 6 months starting the day after the contracting authority has sent notification to the candidates/tenderers involved that the contracting authority has entered into the framework agreement, provided that the notification included a short account of the relevant reasons for the decision.

Official name: Konkurrence- og Forbrugerstyrelsen
Postal address: Carl Jacobsen Vej 35
Town: Valby
Postal code: 2500
Country: Denmark
E-mail: kfst@kfst.dk
Telephone: +45 41715000
Internet address: http://www.kfst.dk

12/05/2021