Gas Chromatograph system with sampler

Section I: Contracting authority/entity

I.1) Name and addresses

Official name: Aarhus Universitet
National registration number: 31119103
Postal address: Nordre Ringgade 1
Town: Aarhus C
NUTS code: DK Danmark
Postal code: 8000
Country: Denmark
Contact person: Martin Winther Bolet
E-mail: udbud@au.dk
Telephone: +45 93521783
Internet address(es):
Main address: https://www.au.dk/

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title:

Gas Chromatograph system with sampler

Reference number: 2021-0299025

II.1.2) Main CPV code

38000000 Laboratory, optical and precision equipments (excl. glasses)

II.1.3) Type of contract

Supplies

II.1.4) Short description:

The Department of Agroecology at Aarhus University needs to replace a gas chromatograph with autosampler. It has a custom-made configuration with two separate analytical channels and three detectors, and a unique script developed for this application to make the Autosampler split injections between the two separate channels. The instrument to be replaced is one of three instruments, which are used interchangeably for trace gas analyses.

II.1.6) Information about lots

This contract is divided into lots: no

II.1.7) Total value of the procurement (excluding VAT)

Value excluding VAT: 1 050 000.00 DKK

II.2) Description

II.2.2) Additional CPV code(s)

33000000 Medical equipments, pharmaceuticals and personal care products

II.2.3) Place of performance

NUTS code: DK Danmark

NUTS code: DK042 Østjylland

Main site or place of performance:

Tjele

II.2.4) Description of the procurement:

A gas chromatography laboratory supports a wide range of research projects on sources and mitigation strategies for the biogenic greenhouse gases CO2, CH4 and N2O. In collaboration with the supplier (Agilent), a configuration has been developed, which allows for analysis of all three gases in the same sample despite different requirements with respect to columns, carrier gases, and detectors. Specifically, the operation of instruments has required the development of a unique script, which enables split injection and independent control of each injection.

Since samples are delivered for analysis in high numbers, there is a need to use several instruments interchangeably to maximise analytical capacity. All instruments in the laboratory have been supplied by Agilent. The most recent acquisition in 2020 was a model 8890 with Pal3 autosampler. In order to ensure a smooth introduction in time for the 2022 spring campaigns, the intention is to acquire a new custom-built instrument that is identical to the instrument installed during 2020.

II.2.5) Award criteria

Price

II.2.11) Information about options

Options: no

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14) Additional information

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Negotiated procedure without prior publication

The works, supplies or services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons

Explanation:

The customized configuration of existing instruments were months in development and required the effort of many branches of the company. Even the change to a new version of gas chromatograph and autosampler results in substantial delays due to new communication issues which had to be resolved. The need to maintain analytical capacity therefore effectively excludes competing companies from delivering a timely solution to the analytical needs.

IV.1.3) Information about framework agreement

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2) Administrative information

Section V: Award of contract/concession

V.2) Award of contract/concession

V.2.1) Date of contract award decision:

08/10/2021

V.2.2) Information about tenders

The contract has been awarded to a group of economic operators: no

V.2.3) Name and address of the contractor/concessionaire

Official name: Agilent Technologies
Town: Glostrup
NUTS code: DK Danmark
Country: Denmark

The contractor/concessionaire will be an SME: no

V.2.4) Information on value of the contract/lot/concession (excluding VAT)

Total value of the contract/lot/concession: 1 050 000.00 DKK

V.2.5) Information about subcontracting

Section VI: Complementary information

VI.3) Additional information:

VI.4) Procedures for review

VI.4.1) Review body

Official name: Klagenævnet for udbud
Postal address: Toldboden 2
Town: Viborg
Postal code: 8800
Country: Denmark
E-mail: klfu@naevneneshus.dk
Telephone: +45 72405708
Internet address: https://erhvervsstyrelsen.dk/klagenaevnet-for-udbud

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

Please contact Aarhus University, if you have a comment about this notice — udbud@au.dk

Following the notification, a standstill period of 10 calendar days will be held in accordance to paragraph 3 of Act No 593 of 2 June 2016 on the Danish Act on the Complaints Board for public Procurement. This implies that the contracting authority cannot sign the contract with the winning tenderer before the standstill period has expired.

In case of complaints about tenders or decisions, e.g. award of contracts covered by Section II or III in the Danish Public Procurement Act must be submitted to the Complaints Board for Public Procurement (Klagenævnet for udbud) within 45 calendar days from the day after the contractor published a notice in the Official Journal on the conclusion of a contract. At the latest concurrently with submission of an appeal to the Complaints Board for Public Procurement, the complainant must inform the contracting authority of the alleged infringement, and whether the appeal is to be referred to the board.

VI.4.4) Service from which information about the review procedure may be obtained

Official name: Konkurrence- og Forbrugerstyrelsen
Postal address: Carl Jacobsens Vej 35
Town: Valby
Postal code: 2500
Country: Denmark
E-mail: kfst@kfst.dk
Telephone: +45 41715000
Internet address: www.kfst.dk

VI.5) Date of dispatch of this notice:

10/10/2021

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Gas Chromatograph system with sampler

Aarhus Universitet

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