Procurement of 6 Walk in Climate Chambers and Climate Management for 2 Multilayer Rooms

Section I: Contracting authority

I.1) Name and addresses

Aarhus Universitet
41826614
Nordre Ringgade 1
Aarhus C
8000
Denmark
Contact person: Christina Lyneborg
Telephone: +45 93508450
E-mail: udbud@au.dk
NUTS code: DK042

Internet address(es):

Main address: http://www.au.dk

I.2) Information about joint procurement

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title:

Procurement of 6 Walk in Climate Chambers and Climate Management for 2 Multilayer Rooms

Reference number: 2018-152-000222

II.1.2) Main CPV code

38970000

II.1.3) Type of contract

Supplies

II.1.4) Short description:

The Department of Food Science has in connection with their transfer to AgroFoodPark (located in Skejby, Aarhus) planned to build new greenhouse and climate chamber facilities. In this regard, the department need to have 6 walk-in climate chambers and climate management for 2 multilayer rooms established in the green houses.

II.1.6) Information about lots

This contract is divided into lots: no

II.2) Description

II.2.1) Title:

II.2.2) Additional CPV code(s)

38970000

38000000

II.2.3) Place of performance

NUTS code: DK042

Main site or place of performance:

Aarhus University

Department of Food Science — Plant, Food and Climate

Agro Food Park 48

DK-8200 Aarhus N

II.2.4) Description of the procurement:

The Department of Food Science has in connection with their transfer to AgroFoodPark (located in Skejby, Aarhus) planned to build new greenhouse and climate chamber facilities. In this regard, the department need to have 6 walk-in climate chambers and climate management for 2 multilayer rooms established in the green houses.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 35

Quality criterion - Name: Commissioning / Weighting: 5

Quality criterion - Name: Service and support / Weighting: 5

Price - Weighting: 55

II.2.11) Information about options

Options: yes

Description of options:

The Contracting Authority would like to know what the annual price for a service agreement is.

The service agreement must include support to maintain the climate chambers running during the contract period. This includes online instant service (mail, phone), repair/replacement of the chambers and control system with short notice, an annual quality check (cooling systems, electricity and recalibration of sensors) and update of climate control software.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14) Additional information

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

IV.1.6) Information about electronic auction

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S: 2018/S 240-547728

IV.2.8) Information about termination of dynamic purchasing system

IV.2.9) Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Contract No: 1

A contract/lot is awarded: no

V.1) Information on non-award

The contract/lot is not awarded

Other reasons (discontinuation of procedure)

Section VI: Complementary information

VI.3) Additional information:

The Contracting Authority has underestimated the costs associated with the multilayer room, while the costs of the climate chambers where closer to our expected costs. However, this means that the incoming bids where substantially above our fixed budget, why we are obliged to cancel the tender procedure and try over.

VI.4) Procedures for review

VI.4.1) Review body

Klagenævnet for Udbud
Nævnenes Hus, Toldboden 2
Viborg
8800
Denmark
Telephone: +45 72405600
E-mail: klfu@naevneneshus.dk

Internet address: https://naevneneshus.dk/

VI.4.2) Body responsible for mediation procedures

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

Appeals regarding the award of the contract must be received by the Complaints Board for Public Procurement 45 days from the day following date of the publication of the Contracting Authority's notice in the Official Journal of the European Union that the Contracting Authority has entered into a contract.

The Contracting Authority must hold a mandatory standstill period of 10 or 15 calendar days from the day following the day on which the Contracting Authority forwarded a notice to the tenderers regarding the contract award.

If the notification has been made by electronic means (e-mail), the Contracting Authority shall at the earliest enter into a contract after the expiry of a standstill period of 10 calendar days.

If the notification has been sent by email, the Contracting Authority shall at the earliest enter into the contract after 15 calendar days.

If the appeal is received by the Complaints Board for Public Procurement before the expiry of the standstill period, the appeal will automatically have temporary suspensive effect until the Complaints Board for Public Procurement has taken a decision on whether the appeal should have suspensive effect or not.

At the latest concurrently with submission of an appeal to the Complaints Board for Public Procurement, the complainant must inform the Contracting Authority of the alleged infringement, and whether the appeal is to be referred to the Board.

VI.4.4) Service from which information about the review procedure may be obtained

Konkurrence- og Forbrugerstyrelsen
Carl Jacobsens Vej 35
Valby
2500
Denmark
Telephone: +45 41715000
E-mail: kfst@kfst.dk

Internet address: http://www.kfst.dk

VI.5) Date of dispatch of this notice:

04/02/2019

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Procurement of 6 Walk in Climate Chambers and Climate Management for 2 Multilayer Rooms

Aarhus Universitet

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