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Procurement of an Asset Management System for the Danish Road Directorate

The Danish Road Directorate (DRD) is responsible for the planning, the operation, the development and the maintenance of the Danish national road network consisiting of 3 700 kilometers of roads and 2 500 structures. The purpose of asset management is to maintain the invested capital where an efficient process require a well supporting it-system. DRD intends to carry through a tender with the objective to procure a new asset management system as a substitution of the current self developed systems.

The Danish Road Directorate therefore wish to enter into a contract concerning delivery, adjustment, implementation, maintenance and support of an asset management system delivered as software as a service (SaaS).

The contract concerns a standard Asset Management System (AMS). The Customer will subscribe to the supplier’s SaaS services after covering operation, maintenance and support.

The SaaS subscription includes:

— The use of the AMS Software including any Adjustment,

— The SaaS based solution description,

— Maintenance and Support,

— Operation,

— The infrastructure capacity and resources needed to operate the AMS,

— In accordance with the SLA’s.

In the course of performing the Contract, the Supplier shall deliver a Standard Asset Management System (AMS) including Adjustment made to the system to fulfil all the Requirements set out in the tender documents, including but not limited to integration to the Customer’s other systems.

The Contract covers the implementation of the Customers Assets related to structures and pavements in the Asset Management System. Moreover, the AMS will be extended to cover all other road related assets, however these assets are not implemented as a part of the initial Delivery.

The awarding model is of the pricing model type, meaning that for each tender a total assessment price is calculated which is the tender price adjusted by a fictitious addition or deduction for each of the qualitative sub-criteria. Therefore, the weighting of the sub-criteria described in II.2.5) is stated as amounts.

See the Procurement Specifications for further description of the model.

Procurement of an Asset Management System for the Danish Road Directorate

The applicant must submit as its application an ESPD as preliminary documentation of the circumstances set out in section 148(1) (i-iii) of the Danish Public Procurement Act (udbudsloven).

For groups of operators (e.g.a consortium), a separate ESPD must be submitted for each participating operator. If the applicant relies on the capacity of other entities, an ESPD must be submitted for each of the entities on which the applicant relies. Reference is made to the contracting authority's ESPD guide.

The applicant will be excluded from participation in the tender procedure if the applicant is subject to the compulsory grounds for exclusion set out in sections 135 and 136 of the Danish Public Procurement Act, and the grounds for exclusion set out in section 137(1) (No 2) of the Danish Public Procurement Act, unless the applicant has submitted sufficient documentation of its reliability in accordance with section 138 of the Danish Public Procurement Act.

Before the decision to award the contract is made, the tenderer to whom the contracting authority intends to award the contract must provide documentation of the information submitted in the ESPD pursuant to sections 151-152, cf. section 153 of the Danish Public Procurement Act.

As regards section II.1.5), it should be noted that the amount is an estimate of the expected contract price for the entire duration of the contract, including the price of all options.

Questions and answers will be posted on the Road Directorate's website: http://lp.vejdirektoratet.dk/EN/roadsector/supplierportal/Pages/ongoingtenders.aspx under "Procurement of an Asset Management System for the Danish Road Directorate". See description in Provisions on Procurement and Tendering (PPT), section 4.

Internet address: www.klfu.dk

Time-limits and procedures for complaints appear from “Danish Complaints Board for Public Procurement”, Act No. 492 of 12.5.2010, with subsequent changes, most recent consolidating Act No. 593 of 2.6.2016.

A complaint of not being prequalified shall be submitted to the Danish Complaints Board for Public Procurement within 20 calendar days. The time limit is calculated from the day following the day when the DRD has submitted a notification for the candidates concerned of whom has been prequalified. The time limit does not begin until a brief account has been stated in the notification of the relevant reasons for the DRD's decision.In other situations, complaints about procurement shall be submitted to the Danish Complaints Board for PublicProcurement prior to:

1) 45 calendar days after the client has made public a notice in The Official Journal of the European Union about the DRD having entered into a Contract. The time limit is calculated from the day following the day the notice has been made public;

2) 30 calendar days calculated from the day after the day where the DRD has notified the Tenderers concerned that a contract based on a Framework Agreement with the reopening of the competition or, a dynamic procurement system has been agreed to. It is a precondition for the time-limit to start that the notice contains a brief account for the relevant reasons for the decision.

3) 6 months after the DRD has entered a Framework Agreement, calculated from the day after the day where the client has notified the Candidates concerned and the Tenderers, cf. Danish Complaints Board for PublicProcurement, Section 2(2). Simultaneously, at the same time as a complaint has been submitted to the Danish Complaints Board for Public Procurement, the complainant shall, in writing, notify the client that a complaint will be submitted to the Danish Complaints Board for Public Procurement and, whether the complaint has been submitted in the standstill period, cf. Act on the Danish Complaints Board for Public Procurement,Section 3(1).In cases where the complaint has not been submitted in the stand-still period, the complainant shall indicate, whether a stay of execution of the complaint has been requested for, cf. Act on the Danish Complaints Board for Public Procurement, Section 12(1).

Internet address: www.kfst.dk