Internet address(es):

Main address: http://www.dr.dk

Address of the buyer profile: https://eu.eu-supply.com/ctm/Company/CompanyInformation/Index/81416

Digitisation of 1/4" Audio Tapes

With this EU-Tender DR will digitise a large collection of ¼” audiotapes. The collection consists of estimated 177 000-200 000 tapes containing 72 000-82 000 hours of recordings, mainly published material. The project consists of transporting, digitising, delivering of digital files and destroying the audiotapes after the digitalisation.

With this EU-Tender DR will digitize a large collection of ¼” audiotapes. The collection consists of estimated 177 000-200 000 tapes containing 72 000-82 000 hours of recordings; mainly published material. The project consists of transporting, digitising, delivering of digital files and destroying the audiotapes after the digitalisation.

DR’s collection of ¼" audiotapes must be digitised to preserve it as a cultural heritage. Digitisation needs to be done without loss of media essence or metadata.

• The tapes are from 1950s to 2006. It is mainly published programs within all genres. However, it also includes unpublished productions, e.g. concert recordings.

• The tapes are from various manufacturers.

• The tapes are on reels, not cores.

• The reels are mostly 10” (app. 80 %) and 7” (app. 20 %). A small amount is 5” or even smaller reels (<5 %).

• Each tape is held in a cardboard box. Each box may also hold paper describing the contents of the tape, small booklets and other audio-formats than a ¼" audiotape.

• The speeds of the recordings are 15” and 7½”. A small subcollection may run at lower speed.

• Tapes are mostly stereo. Older tapes are mono. Small subcollections may contain 2 or 4 track recordings.

• Tapes are mostly filled with content but may also have various length of blank tape after true content.

• Telcom noise reduction is widely used on tapes from the 1980s and forward.

• Other labels on the boxes than the barcodes are often not well attached.

• Overall, the tapes are in good condition and recordings are of broadcast quality done by professional technicians.

• All boxes that are easily identified as other formats than ¼” audiotapes have been removed by DR before packing. But some smaller formats could be stored in the ¼” audiotape boxes and have not been located and removed.

• All tapes are stored in cardboard boxes for transport. Each box contains around 28 tapes all with the barcodes visible for easy scanning. The cardboard boxes are owned by DR. Ownership of the cardboard boxes passes to the supplier and the boxes should not to be returned to DR.

• Cardboard boxes are barcoded and stored in containers (standard containers, 20 feet long). The containers are owned by Holger Danske Flytteforretning.

For not having to perform the extensive testing testing control more than once, the contract is not suited for division.

— The Company’s yearly turnover in the last available financial year.

The tenderer must have a minimum turnover equivalent of DKK 4 million from the latest concluded financial year. If the tenderers turnover is measured in a currency other than DKK, the exchange rate from the date of conclusion of the latest financial year is applied to determine if the Tenderer fulfils the turnover requirement.

— The Company’s solvency ratio in the last available financial year.

A solvency ratio of at least 5 % is required in the most recent available financial year. The solvency ratio is calculated as the company’s total equity in relation to the company’s total assets, calculated as a percentage. The solvency ratio is calculated as (total equity/total assets) x 100 = solvency ratio. The calculation should be stated in the description field of the ESPD in connection with the indication of the solvency ratio in part IV, b.

If the tender is based on the ability of other entities, the solvency ratio is calculated on the basis of all the participant’s total equity and assets.

For an association of business owners (e.g., a consortium), the solvency ratio is calculated on the basis of all participants’ total equity.

The references must describe minimum one and maximum three digitisation projects conducted by the tenderer in the period from 1 March 2017 to 1 March 2020.

It is not a requirement, that a project was started and/or completed during the time period. Projects initiated prior to the period and projects completed after the end date of the period can be included, as long as the project has been in operation during the period stated above.

The references must overall document relevant experiences with:

• digitisation of at least 30 000 audiovisual tapes in one project; and

• digitisation of 1/4” audiotapes.

The references must be described in the ESPD and cannot be attached as an annex or attachment. The description of the references in the ESPD is the final documentation.

The description text for each reference must have a maximum of 800 words in the ESPD. This is equivalent to approx. two A4 pages in a Word document. It is the tenderer’s responsibility to ensure that the individual reference do not exceed 800 words in the ESPD, hence the tenderer should specify the number of words of each reference. If the description of a reference exceeds the maximum of 800 words, the contracting authority will only include the first 800 words in its assessment.

The description of references also ought to include the following information, but without these being minimum requirements:

• the name of the project,

• the formats and number of tapes,

• the output file format (container and codec),

• the encoder or encoders (brand and type) used for digitisation,

• the start date and end date of the project,

• a description of how the project was conducted.

Internet address: http://naevneneshus.dk/tart-din-klage/klagenaevnet-for-udbud

Internet address: http://www.kfst.dk